Administrative Coordinator

Nutmeg State Financial Credit Union•Rocky Hill, CT

43d

About The Position

The primary purpose of this position is to provide operational and administrative support to the Executive Business Partner and Executive Leadership Team. The Administrative Coordinator ensures the seamless organization and coordination of the executive team and governance committees by proactively managing priorities, aligning schedules, and supporting clear communication and execution.

Requirements

Calendar management
Meeting scheduling
Coordination of evolving priorities
Executive travel logistics coordination
Support for special projects and initiatives
Timeline management
Deliverable tracking
Communication and follow-through
Administrative coordination for Board and governance committees
Meeting logistics coordination
Communication management
Preparation of board and committee materials
Compilation, formatting, and distribution of documentation
Maintenance of governance documentation
Support for follow-up activities
Documentation storage
Action item tracking
Administrative coordination for internal committees
Management of supplies for executive office and break room
Daily administrative support to the executive office
Document filing
Printing
Maintaining organized and efficient workspaces
Point of contact for general office and administrative needs
Facility-related coordination
Greeting visitors
Managing deliveries
Coordination of internal and external meetings
Venue selection
Catering coordination
Materials preparation
On-site support
Meeting communications management
Sending invitations
Tracking RSVPs
Attendee communication
Attendee experience oversight
Event readiness organization
Registration organization
Logistics organization
Preparation and submission of expense reports
Budget tracking and reporting
Corporate credit card administration

Responsibilities

Provides comprehensive administrative support to the executive team including calendar management, meeting scheduling, and coordination of evolving priorities.
Coordinates executive travel logistics including itineraries, accommodations, and related arrangements, ensuring seamless and efficient execution.
Supports the executive team with special projects and initiatives, managing timelines, tracking deliverables, and ensuring effective communication and follow-through.
Provides administrative coordination in support of the Board and governance committees, including coordinating meeting logistics and managing communications to ensure seamless execution.
Prepares board and committee materials, including compiling, formatting, and distributing documentation in alignment with governance standards and timelines.
Maintains governance documentation and supports follow-up activities, including proper documentation storage, tracking action items, and progressively assuming ownership of administrative coordination for assigned internal committees.
Manage supplies for executive office and break room, ensuring organization and overall readiness to support daily business needs.
Provides daily administrative support to the executive office, including document filing, printing, and maintaining organized and efficient workspaces.
Serves as the primary point of contact for general office and administrative needs, supporting facility-related coordination, greeting visitors, and managing deliveries to ensure a professional and welcoming environment.
Coordinates logistics for internal and external meetings, including venue selection, catering, materials, and on-site support to ensure seamless execution.
Manages meeting communications including sending invitations, tracking RSVPs, and maintaining clear, timely communication with attendees.
Oversee the attendee experience and event readiness by organizing registrations, materials, and logistics to support professional and well-executed meetings.
Provides support in preparing and submitting expense reports on behalf of executive leadership, ensuring timely, accurate documentation and compliance with organizational policies.
Assists with Administrative/Executive/Board Budget tracking and reporting.
Assists with corporate credit card administration, including tracking card holders, reconciling statements, and supporting adherence to policy and audit guidelines.