Administrative Coordinator
AEI Consultants•Reno, NV
•$22 - $25•Onsite
About The Position
The Administrative Coordinator supports payroll processing, payroll tax compliance, reporting, and regulatory filings. This role serves as a liaison between Payroll, Human Resources, Accounting, and our Licensing teams to ensure accurate payroll administration and compliance. The position also provides coding support to Accounts Payable.
Requirements
- Proficient with MS Office, specifically strong Excel skills
- Excellent attention to detail, organization, and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple deadlines and work collaboratively across departments
- Proactive problem solver who thinks creatively and takes initiative
Nice To Haves
- Experience with payroll systems and multi-state payroll processes is a plus
Responsibilities
- Process accurate and timely semi-monthly payroll for employees across multiple states and jurisdictions
- Review and audit payroll data, including timekeeping records, hours worked, overtime, bonuses, commissions, deductions and other payroll-related changes
- Partner with HR, Accounting and managers to resolve payroll discrepancies and respond to payroll inquiries
- Prepare payroll reports and assist with payroll-related reconciliations and/or audits
- Perform other HR and payroll-related duties and special projects assigned
- Prepare and support payroll tax filings, reconciliations, and compliance reporting
- Manage unemployment claims, wage reporting, and responses to state agencies
- Monitor Agency notices, filing requirements, renewals and regulatory changes, and prepare and submit required documentation for each
- Serve as a liaison between Payroll, Human Resources, and Licensing to ensure accurate employee and payroll reporting and filings
- Provide coding and administrative support for Accounts Payable activities
- Support licensing and regulatory filings by gathering and preparing required reports and documentation
- Maintain confidentiality of sensitive employee and company information
Benefits
- medical
- dental
- vision benefits
- paid time off and sick leave
- life insurance
- short-term and long-term disability insurance
- 401K
- complimentary use of AEI’s condo at Donner Lake in Truckee, CA
- Employee Referral Bonus Program
- Commuter Tax and Dependent Care Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
