Administrative Coordinator

The Walt Disney Company•Vista, FL

6d•Onsite

About The Position

The Administrative Coordinator supports the Media and Production Operations team and provides essential administrative support to help the team stay organized, aligned, and prepared. The ideal candidate is highly organized, detail-oriented, proficient with technology and able to manage multiple priorities in a fast-paced environment. This position helps create structure behind the scenes so specialists and leaders can focus on thoughtfully planning and executing media and production activities. This is for an onsite role located in Lake Buena Vista, FL.

Requirements

At least 1 year of experience working in a Walt Disney World Resort location or supporting Disney operations.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and OneNote, as well as shared file platforms such as OneDrive or SharePoint; experience with Smartsheet and the ability to learn new systems confidently
Excellent verbal and written communication skills, with the ability to share information clearly and professionally
Attention to detail with a focus on accuracy, consistency, and quality of work
Time management, follow-through, and prioritization skills, with the flexibility to adjust to shifting daily needs
Organizational skills with the ability to manage multiple schedules, priorities, and details simultaneously
Ability to work effectively in a fast-paced environment while adapting to changing priorities and time-sensitive updates
Ability to lift, carry, and move items weighing 10–25 pounds

Nice To Haves

Knowledge of Walt Disney World onstage and backstage operating areas
Ability to connect related information and be proactive
Naturally curious and self-motivated, with a willingness to learn and improve processes
Strong problem-solving skills with the ability to identify solutions and support timely resolution
Desire to “solve for yes” with a commitment to creating a welcoming and inclusive environment

Responsibilities

Provide general office management – keep up with multiple tasks, deadlines, and coordinate and drive responses effectively
Order office supplies through Casual Buyer, manage purchase orders, partner with vendors, receive and track all deliveries to the office
Create templates and maintain documents such as meeting notes, calendars, planning outlines, production trackers, schedules, contact lists, and team resources.
Organize and maintain shared documents, folders, and files so materials are easy to find, consistently named, and up to date.
Manage and obtain backstage clearance for non-residents
Assist media and production specialists and leaders with planning tasks as needed
Contribute to process improvements that make scheduling, documentation, and file management more consistent and efficient.