Administrative Coordinator - Utilities
About The Position
Are you someone who thrives on administrative multi-tasking and loves strategizing organizational systems? Do you have a passion for serving your community? If you also have experience in budget and fiscal administration, contract development and management, or purchasing, we want to hear from you! We're looking for someone who is not only innovative and organized but also an effective and proactive communicator. As part of our team, you'll work towards a goal of sustainability, making a real difference in our community. If this sounds like you, apply now and join us in making a positive impact! The administrative assistant position supervised by this role will also be open for recruitment in July 2026. This creates a unique opportunity for two individuals who work well together to join the Plant’s administrative team and help shape its operations. We encourage applicants who collaborate effectively to consider applying. Working within the CBJ Utility Team is diverse and dynamic with a small, dedicated group providing critical services to the Juneau Community. Most of our wastewater plant operators work extended 4-day workweeks, with managers, supervisors, and admins typically working a standard five-day schedule, with occasional emergency response calls, and after-hours municipal meetings. Under our current configuration, there is an emphasis on a hands-on approach to plant operations. However, we expect our plant dynamics to change to a more automated environment, allowing for greater efficiency, ease of operations, and a data-driven management approach.
Requirements
- High School graduation or the equivalent.
- Six (6) months of entry administrative experience that included work in one or more areas of Human Resources, Procurement, Accounting, Finance, Office Support, or a related administrative area.
- A valid Drivers’ license at time of appointment and for continued employment.
- Excellent written communication and editing skills.
- Proficient knowledge of Microsoft Excel.
Nice To Haves
- Experience in budget and fiscal administration.
- Experience in contract development and management.
- Experience in purchasing.
- Innovative and organized.
- Effective and proactive communicator.
- Passion for serving your community.
- Ability to collaborate effectively.
Responsibilities
- Aid the Utilities Superintendent in managing the administrative processes for the Utilities Division.
- Oversee end-to-end processes with a high degree of independence.
- Exercise judgment and discretion to address challenges, prioritize tasks, and recommend process enhancements.
- Support the overall administrative functioning of the Engineering & Public Works (EPW) Utilities Division.
- Collaborate closely with the Utilities Superintendent, Production & Treatment Manager, and other Utility supervisors.
- Interpret, understand, and comply with numerous CBJ, federal, and state laws, regulations, requirements, policies, and procedures.
- Identify opportunities to improve current processes while facilitating efficient administrative management.
- Serve as the clerk for the Utility Advisory Board (UAB) meetings.
Benefits
- Standard five-day schedule for managers, supervisors, and admins.
- Occasional emergency response calls.
- Occasional after-hours municipal meetings.
- Potential for a four-day workweek schedule when fully staffed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
