Administrative Coordinator - Tax & Finance

DuPont•Wilmington, DE

1d•Onsite

About The Position

This role keeps our Controllership and Tax teams running smoothly. You'll handle payments, manage tax records and help the department operate efficiently every day. You'll work closely with finance and tax professionals, learn about corporate accounting and tax operations, and become a trusted go-to resource for the teams you support. This is an onsite position.

Requirements

Associate degree preferred, or equivalent experience
5+ years of experience supporting finance, accounting, tax or other corporate functions
Strong organizational skills and attention to detail
Proficiency in Microsoft Outlook, Excel, PowerPoint and Word
Discretion with confidential information and the ability to manage multiple priorities

Responsibilities

Manage key payment activities: Process refund checks, returned checks and special-handling payments with accuracy and care.
Keep the invoice process moving: Receive, scan and route incoming invoices and finance mail so payments are handled on time.
Support tax operations: Maintain tax records, files and supporting documentation that are critical to compliance.
Make sure tax notices are acted on: Track tax notices and route them to the right team members so nothing gets missed.
Create materials for decision-makers: Prepare recurring reports, schedules and presentations used across the finance organization.
Help new team members get started: Coordinate onboarding logistics, equipment and office resources.
Handle team requests: Monitor shared mailboxes and send requests to the right functional teams.
Keep records organized: Maintain departmental records and filing systems so information is easy to find.
Work with vendors: Coordinate routine vendor inquiries and follow up until each one is resolved.
Support the wider team: Provide backup across administrative processes in Controllership and Tax, which gives you broad exposure to both functions.