Administrative Coordinator, Talent Acquisition (Contract 4-months)
About The Position
The US Capital Markets Human Resources team is seeking an enthusiastic professional who is looking to start or continue their career in Talent Acquisition. The US Capital Markets Human Resources group delivers integrated human resources solutions in recruitment, talent management, training and development, performance management and measurement, organizational design, employee relations, as well as policy and operations. The Coordinator will be trained and involved in the administrative components of the Talent Acquisition cycle, providing support from coordination and sourcing-related activities through to onboarding and the new hire experience.
Requirements
- Coordination experience in a similar Administrative, Human Resources, or Recruiting capacity (including internship or University experience)
- Prior experience in a customer service or client-facing role as you will be communicating with internal and external stakeholders
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office, prior experience scheduling in Outlook is a plus
Responsibilities
- Coordinating phone, video, and onsite interviews with candidates, internal stakeholders, and third-party search firms
- Supporting Senior Talent Acquisition Specialists/Partners with new hire onboarding activities, including collecting necessary paperwork, sending onboarding emails, orientation logistics, completing I-9 forms, and responding to any new hire inquiries
- Collecting, organizing, and filing new hire paperwork within shared folders
- Tracking workflow activity in Workday and ensuring requisitions remain up to date
- Updating Talent Acquisition tracking reports and other recruitment-related documentation
- Helping to maintain an organized background check process and partnering with Corporate Security to support timely clearance issuance
- Ensuring all new hire paperwork is updated and conduct quarterly checks to confirm they are up to date
- Maintain new hire paperwork documents and conduct quarterly reviews to confirm records are complete and accurate according to each state
- Assisting with ad hoc projects and reporting as needed
Benefits
- Medical
- Dental
- Vision
- Health Savings Account
- Life Insurance
- Disability
- Other Insurance Plans
- Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
- Holidays
- 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
