Administrative Coordinator Senior - Vascular Surgery

Inova • Falls Church, VA

6d • $23 - $37 • Onsite

About The Position

Inova Fairfax Hospital is looking for a dedicated Administrative Coordinator Senior to support our Chief of Vascular Surgery & Wound Healing. This role will be Full-Time, Monday-Friday, Regular Business Hours (Flexibility Needed). Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Requirements

• High School Diploma or equivalent
• 5 years of relevant office or healthcare experience

Nice To Haves

• Experience with administrative scheduling, calendar management, and meeting logistics
• Proactive and self-directed, with the ability to anticipate needs
• Strong customer service and interpersonal skills
• Professional and poised when interacting with physicians, leaders, team members, and visitors
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Benefits

• medical, dental and vision coverage
• a robust team member wellness program
• Inova matches the first 5% of eligible contributions
• up to $5,250 per year in education assistance
• up to $10,000 for student loans
• 25 mental health coaching or therapy sessions, per person, per year, at no cost
• paid time off
• paid parental leave
• flexible work schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED