Administrative Coordinator, Plant Operation

GE HealthCare•Phoenix, AZ

1d•Onsite

About The Position

The Administrative & Site Operations Coordinator is responsible for providing comprehensive administrative, event coordination, and office management support for the Phoenix site. This role proactively drives site engagement, ensures smooth office operations, and supports leadership through effective coordination, communication, and execution of multiple priorities in a fast‑paced environment.

Requirements

Bachelor’s Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.
Strong ability to prioritize, anticipate needs, and work proactively.
Demonstrated ability to maintain confidentiality of highly sensitive and confidential information.
Ability to handle ambiguity, shifting priorities, and stressful situations effectively.
Proven ability to balance workload and meet short deadlines in a fast‑paced environment.
Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web‑based tools.
Excellent oral and written communication skills.
Strong interpersonal skills with the ability to interact effectively across all organizational levels.
Demonstrated organizational, coordination, and leadership capabilities.

Nice To Haves

Knowledge of GEHC policies and procedures

Responsibilities

Assist in planning, organizing, and executing site events and employee engagement activities.
Actively participate in and support the site events committee.
Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce.
Provide overall office management and administrative support for the Phoenix site.
Schedule meetings and maintain accurate records, calendars, and documentation.
Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings.
Plan, schedule, and arrange business meetings, including logistics and room coordination.
Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed.
Assist in scheduling and coordinating new hire orientation sessions and onboarding activities.
Maintain organization charts, distribution lists, and team communication tools.
Schedule, coordinate, and support team meetings, operating reviews, all-hands meetings, and other site forums as needed.
Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials.
Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry.
Provide discrete and confidential coordination and handling of sensitive company information.
Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency.
Monitor office inventory and proactively replenish office supplies as needed.
Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager.
Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision.
Manage multiple projects and competing priorities, initiating follow‑up to ensure timely completion of commitments.