Administrative Coordinator- Oncology
About The Position
Join Our Team! The Administrative Operations team in the Oncology Department at St. Jude has a great opportunity for an Administrative Coordinator to work for a superb team supporting the department's dynamic divisions. We are looking for someone with a strong administration background and excellent organizational skills. In addition, you will assist with mentoring junior administrative support team members. When you work at St. Jude, you’ll join a highly collaborative work culture that inspires you every day to be your best. With opportunities for learning and growth, you can shape a career path that is right for you while also enjoying all the benefits and stability of working for a world-class institution. This includes work-life balance with generous paid time-off and on-campus conveniences that make life a little easier. Join us and you’ll quickly see why our employees consistently rank St. Jude on Glassdoor as a “Best Place to Work.” Ignite your administrative journey and apply today!
Requirements
- High school diploma/GED required.
- Minimum Requirement: 6+ years experience in administration or related area.
- Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
- Experience in event coordination and vendor management.
- Experience in managing communication with variety of stakeholders with tact and sensitivity.
- Experience managing documentation, generating reports and doing simple analysis.
- Substantial experience working with office technologies including Microsoft Office (Word/ Excel/PowerPoint point etc.).
Nice To Haves
- Bachelor's degree preferred.
Responsibilities
- Manage day-to-day administrative operations as the primary point of contact for faculty members within the Leukemia/Lymphoma Division, including office supply management, calendar coordination, email and telephone communications, vendor contract tracking and maintenance, mail distribution, event planning and coordination, badging and visitor management, and collaboration with internal teams on financial systems and related processes.
- Coordinate and serve as a liaison with internal teams and external vendors to accomplish departmental goals, facilitate project completion, support faculty and administrative initiatives, and ensure effective communication and collaboration across stakeholders.
- Track budget, create variance reports and analysis for own department, while working with departmental managers.
- Create a filing system, develop standard reports, maintain databases and spreadsheets to provide accurate and timely information, while protecting confidential data.
- Support senior faculty members and multiple leaders in managing communications, general administrative responsibilities, including updating and maintaining faculty curricula vitae (CVs), ORCID profiles, and required biosketches, as well as managing publication and citation alerts in PubMed and Web of Science.
- Support recruitment process by developing and coordinating itineraries for departmental visitors or new recruits including senior members.
- Contribute to the creation and preparation of documents, including presentations, manuscripts, grant proposals, reports, and other professional materials.
- Maintains regular and predictable attendance.
Benefits
- generous paid time-off
- on-campus conveniences
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
