Administrative Coordinator, Late Development Oncology

AstraZeneca•Gaithersburg, MD

2d•$69,700 - $104,550•Hybrid

About The Position

This role is based in Gaithersburg, MD, and will support senior leaders and project teams focused on advancing cancer medicines. The Administrative Coordinator will enable these leaders and teams to concentrate on critical tasks by driving clarity, pacing work, and applying modern digital and AI-enabled tools to remove operational friction and ensure timely milestone achievement for patients. The position is part of a global community of administrative professionals focused on sharing best practices and improving operational standards. The environment is dynamic and collaborative, valuing decisive action, clear communication, and a growth mindset.

Requirements

High school diploma with 5+ years of experience in an administrative or coordination role.
Strong track record of supporting senior and executive-level leaders and their complex projects, teams, and priorities.
Advanced proficiency in Microsoft 365, including extensive calendar management in Outlook.
Strong skills in using productivity and collaboration tools to manage information and data.
Demonstrated proficiency with virtual meeting technologies, information management tools (such as SharePoint/Teams), and other productivity platforms.
Comfortable adopting new digital and AI-enabled tools.
Prior experience supporting multiple functional leaders or stakeholders with different priorities.
Excellent verbal and written communication skills.
High level of professionalism and business acumen.
Ability to handle highly confidential information with discretion.
Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
Strong attention to detail and a consistent track record of delivering high-quality work.
Strong organizational, forward-planning, and stakeholder-management skills.
Strong relationship-building skills, with the ability to develop networks across the organization and with external partners.
Proven ability to handle and resolve issues quickly and efficiently, with flexibility to adapt to changing situations.
Experience working effectively in a global environment and balancing competing priorities across time zones.
Ability to work autonomously while also collaborating effectively as part of a broader administrative support team.
Able to demonstrate tact, persuasion, and negotiation skills and maintain confidentiality with stakeholders at all levels.

Nice To Haves

Bachelor’s degree is preferred.
Customer focus: dedicated to meeting the expectations and requirements of internal and external stakeholders.
Process management: able to refine and simplify processes; organize people and activities effectively; identify opportunities for integration and efficiency; and make best use of available resources.
Time management: uses time effectively, prioritizes competing deadlines, and focuses on business-critical tasks while managing a broad range of activities.
Written communication: able to write clearly and succinctly in a variety of formats and styles, tailoring messages to the audience.

Responsibilities

Provide high-quality 1:1 support at an executive level, including sophisticated and complex calendar management, domestic and international travel, and expense management.
Proactively resolve scheduling conflicts and shifting priorities to ensure timely and effective communication.
Facilitate clear, timely communications between leaders and internal/external stakeholders.
Lead logistics and preparation for internal and external meetings and team engagements, including agendas, materials, minutes, actions, and follow-up.
Manage team calendars, room bookings, action logs, forward agendas, and distribution lists.
Structure and maintain accessible team repositories (e.g., SharePoint/Teams) for minutes, presentations, and key documents.
Contribute to training and process improvements that enhance findability and compliance.
Utilize digital and AI-enabled tools for scheduling, document preparation, and summarization to streamline activities and boost productivity.
Provide tailored administrative support to leaders and departments, adapting to unique project needs and timelines.
Coordinate initiatives that strengthen engagement and wellbeing; support site events, communications, and local activities.
Participate in knowledge-sharing, onboarding, and training across the global administrative community.
Share best practices, informally coach peers, and contribute to continuous improvement and inclusive, high-performing ways of working.