Administrative Coordinator - Mission Systems Quality (Hybrid)

RTX•Cedar Rapids, IA

17h•$43,400 - $82,600•Hybrid

About The Position

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense. Collins Aerospace is seeking an Administrative Assistant to join our team in Cedar Rapids, IA. As an Administrative Coordinator, you’ll support multiple leaders and demonstrate a keen ability to think critically and problem-solve in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Collins’s values and demonstrating poise, professionalism, and leadership. This position provides complex administrative support relative to the day-to-day work of Operations leaders. The successful candidate will work in a confidential, closely connected, and highly responsive manner with leadership. This is a hybrid role (typically working 2-4 days onsite per week) in Cedar Rapids, IA. This role is NOT eligible for relocation.

Requirements

Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
Previous experience in administrative and/or customer service role
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Nice To Haves

Time management skills / ability to effectively prioritize work.
Experience with O365 suite.
High-level problem-solving skills and attention to detail.
Self-starter, able to work independently.
Enjoy working collaboratively as part of a team and able to work well with others.
Experience with Concur travel and expense system.

Responsibilities

Schedule meetings/conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars.
Assist with calendar management by making priority decisions to resolve schedule conflicts, monitor email communication and highlight urgent matters requiring attention, prepare activity reports, and assist with leadership engagement opportunities.
Serve as the focal point for coordinating internal and customer meetings, managing all meeting logistics, catering, set up/ take down and site clearance.
Collaborate with other administrative assistants to share knowledge and schedule activities across the business.
Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting.
Establish, maintain, and revise departmental files and readily identifiable control files for matters in progress.
Create and administer directorate Teams / SharePoint sites.
Receive and prioritize telephone calls, business visitors, and incoming mail. Route mail and inquiries to proper personnel.
Plan morale events, track and maintain directorate budgets, and assist leaders in determining budget requirements.
May prepare materials for organization level meetings, All Hands meetings, and Skip Levels.
Interface with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.
Maintain office supplies, including tracking, ordering, and organizing.
Assist in tasks associated with hiring and onboarding of new employees.
Perform other duties as requested by leadership, including special projects as assigned.

Benefits

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
Birth, adoption, parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives, wellness rewards program
Doctor on Demand, virtual doctor visits
Bright Horizons, child and elder care services
Teladoc Medical Experts, second opinion program