Administrative Coordinator, Mental Wellness

YBC • Vancouver, BC

1d • CA$44,000 - CA$47,000 • Hybrid

About The Position

This position supports the growth and development of the YMCA’s mental wellness initiatives – Y Mind and Mind Medicine. The position requires a candidate with great attention to detail, as the work includes coordinating contracts, invoicing and reports to support the Y’s partnerships. The position involves connection with a wide range of internal and external stakeholders. The incumbent will work closely with staff from Community Operations and Mental Wellness to ensure the smooth running of programs.

Requirements

• Certificate or Diploma in a related discipline
• A minimum of 3 years’ experience providing administrative support in an office environment
• Proficient in Microsoft Office products including Microsoft Word, Excel, Power Point, and Office 365, and willingness to learn new programs as needed
• Demonstrated experience in developing, reviewing and editing meeting notes, minutes, contracts, memorandums of understanding and/or budgets to support partnerships
• Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members including community partners, staff and volunteers; excellent written communication skills
• Ability to be flexible, adaptable and multi-task
• Demonstrated ability to make sound judgments and decisions; effective prioritizing and problem-solving skills
• High degree of independence and initiative within a team environment

Responsibilities

• Coordinates and tracks the delivery of externally funded programs, supports reporting needs
• Provides program information by email, telephone, virtual and face-to-face meetings with potential partnerships and stakeholders
• Maintains ongoing correspondence, database entry and meeting notes with relevant partners to ensure that information is up-to-date and appropriate to the needs of the mental wellness team
• Processes invoices, financial claims and cheque requests and supports the team with compiling data for financial reports and statistics
• Review and create systems and tracking documents as required
• Supports the compilation, tracking and development of memorandum of understanding, contracts and invoices; support to development of proposal responses as needed
• Identifies areas of concern, and problem solving regarding administrative responsibilities
• Provides scheduling coordination for virtual and in-person training for program facilitators and information session for potential partners.
• Assist team members with general administrative duties such as photocopying, faxing, scanning, data storage or creating documents or materials

Benefits

• Competitive vacation and paid sick time
• Free YMCA Gym Membership + Y@Home
• Generous employer matched-pension plan
• Eligibility for extended medical and dental benefits
• Training and professional development opportunitites
• Extenstive Employee Assistance Program
• Reduced child care rates and priority placement for YMCA Staff
• Be apart of a charitable organization that positively impacts the community

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree