Administrative Coordinator II (Hybrid) - Pediatric Anesthesiology

Washington University in St Louis • St Louis, WA

8d • Hybrid

About The Position

The Division of Pediatric Anesthesiology within the Department of Anesthesiology at Washington University School of Medicine is seeking a full-time Administrative Coordinator II. This role is crucial for the success of a dedicated team of 34 Pediatric Anesthesiologists, 28 CRNAs, 2 Pediatric Anesthesiology Fellows, 5 Nurse Practitioners, and 4 Administrators who provide clinical care at St. Louis Children’s Hospital, the Shriners Hospital for Children, and the Children’s Specialty Care Centers. The ideal candidate thrives in a dynamic environment, is detail-oriented, and works congenially with peers.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (3 Years)

Nice To Haves

• Computer Literacy
• Financial Applications
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Equipment
• Payroll Systems
• Supervision
• Workday Software

Responsibilities

• Manages creation and distribution of monthly faculty call schedule while working closely with our Clinical Director and Assistant Clinical Director.
• Manages multiple reports for equal call distribution.
• Manages UKG scheduling software and providers’ access.
• Supports Division Administrator with day-to-day scheduling reporting.
• Supports Division Administrator with onboarding new faculty, CRNAs, and staff.
• Supports clinical director and the St. Louis Children’s Hospital perioperative medical director by providing necessary support and coordination for schedules, appointments, lectures/meetings.
• Helps with creation and distribution of daily schedule in operating room and non-operative sites as well as recruiting faculty and CRNAs during staffing shortages.
• Answers incoming calls to the Division of Pediatric Anesthesiology main number and routes appropriately or provides information in accordance with organizational policy.
• Oversees duties and personnel related to mail delivery and pick-up for the Division of Pediatric Anesthesiology.
• Shares in ordering and delivery of supplies and lab coats (with appropriate fund allocation) for the Division of Pediatric Anesthesiology.
• Handles facility management (coffee machine, water machine, paper, supplies, division lunches).

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED