Administrative Coordinator II

Texas A&M University System•College Station, TX

6d•Onsite

About The Position

The Administrative Coordinator II works under general supervision and coordinates administrative operations and specialized activities for the department. Exercises discretion, independent judgment, and decision-making authority with respect to matters of significance. Serves as a resource for faculty, staff, students, and visitors while coordinating departmental processes, communications, and administrative functions.

Requirements

Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.

Nice To Haves

Three years of related administrative or office management experience

Responsibilities

Coordinate administrative support activities for faculty, including preparing letters, memoranda, manuscripts, flyers, brochures, reports, and other documents in final format.
Compose, modify, edit, and proofread correspondence, publications, presentations, and communication materials.
Develop, maintain, and monitor departmental databases for student records, faculty records, and other departmental data.
Coordinate travel arrangements, prepare itineraries, and manage logistics for faculty, distinguished visitors, guest speakers, and faculty candidate interviews.
Coordinate the faculty search process for Tenure-Track (T/TT) and Academic Professional Track (APT) positions, including managing position logistics, coordinating interview schedules, facilitating communications, maintaining search documentation, and providing administrative support to search committees.
Coordinate departmental committee activities, including scheduling meetings, preparing agendas and materials, recording minutes, and maintaining committee records.
Manage JCAIN and conference room reservations, including coordinating room setup, technology needs, catering arrangements, and meeting logistics.
Coordinate faculty textbook requests and serve as liaison with publishers and campus partners as needed.
Manage requests for copying, printing, binding, scanning, and presentation materials; prepare slide presentations and related meeting materials as needed.
Maintain confidential departmental records, including research documents, examinations, personnel records, and other sensitive information.
Coordinate onboarding activities for new employees, including workspace preparation, departmental orientation, access requests, and onboarding logistics.
Manage departmental Emburse transactions and reconciliation processes on behalf of the Department Head, ensuring compliance with university procedures and deadlines.
Coordinate distinguished visitor programs and itineraries, including travel arrangements, scheduling, event logistics, and hosting support.
Monitor administrative processes and recommend improvements to enhance departmental efficiency and effectiveness.
Serve as a departmental resource regarding administrative procedures, policies, and operational practices.
Perform other duties as assigned.

Benefits

Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
Options for Vision, Dental, Life, and Long-Term Disability insurance.
A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Generous paid time off with holidays, vacation and sick leave.
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance and Educational release time to further your academic pursuits.
Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
Wellness release time offered to employees to promote work/life balance.