Administrative Coordinator II

Texas A&M University System•College Station, TX

3d•$47,500 - $51,000•Onsite

About The Position

The Administrative Coordinator II coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Requirements

Bachelor’s degree or equivalent combination of education and experience
Three years of experience in office administration.
Working knowledge of spreadsheet, presentation, and word processing software programs.
Ability to plan and organize effectively.
Ability to multi-task and work cooperatively with others.
Excellent verbal and written communication skills
Strong interpersonal skills and ability to work collaboratively
Ability to work collaboratively

Nice To Haves

Experience applying strong interpersonal skills in team-based and customer-facing environments

Responsibilities

Assists staff with sharing and storage of essential team documents.
Maintain office supplies and equipment.
Apply, interpret, and communicate university policies and procedures.
Attends meetings or committees on behalf of supervisor.
May coordinate travel arrangements and prepares itineraries.
Plans and coordinates meetings, seminars, and other special events.
Coordinates the maintenance of office supplies and equipment.
Makes recommendations for process improvements, administrative changes, office enhancements or new initiatives.
Provide administrative support to the Athletics IT staff.
Serve as one of the first line of contact for staff seeking help, managing inquiries via phone, text, and office-wide email accounts.
Maintain open communication lines between office staff, student employees, customers and other University offices.
Composes correspondence and assists in the preparation of reports, publications, and presentations, including editing and proofreading.
Assists with incident response and notifications.
Serves as liaison to campus offices regarding telecommunications, equipment inventory, invoices, etc.
Serves as contact person and liaison with building manager regarding any office repairs, security, and other facility/space concerns.
Screens and refer questions from parents, students, and other visitors, making referrals to university offices as needed.
Provide training and direct supervision of student workers when direct supervisors are not present.
Assists with maintenance of event schedules and staffing.
Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations.
Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate.
Maintains awareness of and supports the initiatives of the Athletics Department.
Performs other duties as assigned.