Administrative Coordinator II

Texas A&M University System•College Station, TX

2d•Onsite

About The Position

Works under general supervision to coordinate administrative support for the Construction, Geotechnical and Structural Engineering Division within the Civil & Environmental Engineering Department, while also supporting broader departmental operations. Exercises discretion and independent judgment with respect to matters of significance. Provides guidance and oversight to student workers and supports efficient and effective administrative services.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
Knowledge of standard office software applications, including word processing, spreadsheets, and databases.
Ability to organize work effectively and prioritize multiple tasks.
Ability to exercise discretion, independent judgment, and initiative.
Strong interpersonal and communication skills.
Ability to multitask and work cooperatively with others.
Strong planning and organizational skills.

Nice To Haves

Experience in a higher education or administrative environment.
Experience supporting administrative operations and processes.
Experience overseeing student workers.

Responsibilities

Coordinates administrative support functions for an assigned division within the department.
Plans and organizes administrative activities and services.
Assists in developing and implementing administrative objectives and strategies.
Participates in the planning and execution of administrative operations.
Assists in resolving operational issues and improving processes.
Provides guidance, training, and day-to-day oversight of student workers.
Assigns tasks and monitors work for accuracy and timeliness.
Assists with onboarding and training of student employees.
Ensures adherence to departmental procedures and expectations.
Provides administrative support to division and departmental personnel, including faculty and staff.
Assists with coordination of routine administrative processes such as onboarding, documentation, and reporting.
Coordinates logistics for meetings, committees, and activities.
Provides guidance on internal administrative procedures and resources.
Assists in the development and monitoring of budgets.
Supports financial tracking and reporting activities.
Assists in the implementation of departmental policies and operating procedures.
Develops and maintains administrative procedures to support operations.
Monitors compliance with established policies and procedures.
Monitors project timelines and identifies issues.
Assists in conducting analyses and preparing project summaries and reports.
Recommends process improvements and administrative enhancements.
Supports evaluation of administrative support functions.
Coordinates records retention activities.
Maintains office reference materials and resources.
Coordinates travel arrangements and prepares itineraries.
Plans and coordinates meetings, seminars, and special events.

Benefits

Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
Options for Vision, Dental, Life, and Long-Term Disability insurance.
A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Generous paid time off with holidays, vacation and sick leave.
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance and Educational release time to further your academic pursuits.
Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
Wellness release time offered to employees to promote work/life balance.