Administrative Coordinator II

Texas A&M University System•Kingsville, TX

1d•Onsite

About The Position

The Administrative Coordinator II provides advanced administrative and operational support for the Office of Employee Services. This position coordinates and supports a wide range of HR functions, including employment processes, benefits administration, employee development initiatives, and compliance-related activities. Serves as a central point of contact for internal and external stakeholders, ensuring efficient operations, data integrity, and adherence to institutional policies and regulations. The role requires independent judgment, attention to detail, and the ability to manage complex, high-volume administrative processes while supporting multiple HR functional areas.

Requirements

Bachelor's degree or equivalent combination of education and experience.
Three years of related experience.
Ability to multitask and work cooperatively with others.
Ability to foster a culture of continuous improvement, integrity, and accountability.
Proactive and independent with the ability to take initiative.
Excellent verbal and written communication skills.
Excellent interpersonal skills with good negotiation tactics.
Excellent time management skills with a proven ability to meet deadlines.
Proficient in reading, interpreting, and verifying data in multiple formats.
Innovative, problem solver, self-motivated, self-disciplined, and able to function independently as well as successfully as part of a team.
Ability to analyze and solve problems.
Proficiency in documenting processes and keeping up with industry trends.
Proficient with Microsoft Office Suite or related software.
Familiarity with laws, regulations, and best practices applicable to hiring.
Demonstrated commitment to confidentiality of highly sensitive information.

Responsibilities

Provides high-level administrative support to the Office of Employee Services.
Coordinates daily office operations, including scheduling, correspondence, and records management.
Maintains confidential personnel records and ensures accuracy of HR data.
Coordinates department meetings, trainings, and events, including logistics and materials.
Manages office supplies, equipment, and resource allocation.
Assists leadership with calendar management and special assignments.
Serves as a primary point of contact for HR-related inquiries and directs requests appropriately.
Communicates effectively with employees, departments, and external partners.
Assists in drafting and distributing communications, announcements, and informational materials.
Ensures a high level of customer service and responsiveness.
Provides support in overseeing budget monitoring, maintaining accurate fiscal records, and managing department contracts.
Provides support during peak operational periods, prioritizing high-volume tasks and ensuring timely, accurate processing and continuity of operations across HR functions.
Assists in the development, revision, and implementation of standard operating procedures and process improvement initiatives.
May support onboarding, training, and employee development initiatives.
May coordinate logistics for workshops, orientations, and training sessions.
Serves as the primary point of contact for records retention management, ensuring proper maintenance, retention, and disposal of records in compliance with institutional policies and applicable regulations.
Maintains and updates personnel records in accordance with records retention guidelines.
Ensures compliance with university, state, and federal HR policies and procedures.
Assists with audits and data verification activities.
Protects the confidentiality and integrity of employee information.
Conducts employment verifications, including responding to verification requests, maintaining accurate employment data, and ensuring compliance.
Maintains and updates employment records in HRIS (Workday) and personnel files, ensuring compliance with records retention and confidentiality requirements.
Assists with HR projects, process improvements, and operational initiatives.
Compiles and analyzes HR data for reports and decision-making.
Supports implementation of new HR programs, systems, or procedures.
Compiles, analyzes, and prepares reports.
Performs other duties as assigned to support the mission of the Office of Employee Services.

Benefits

Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse, Employee and Children, Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits: Employee Tuition Assistance Program
Book scholarships
Public Service Loan Forgiveness
Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
Voluntary Tax Deferred Account/Deferred Compensation Plan
Employee Leave: 8+ hours of vacation per month
8 hours of sick leave per month
8 hours of paid Birthday leave
12-15 paid holidays per year