UNIV - Administrative Coordinator I - CHP DO Admin

Medical University of South Carolina•Charleston, SC

4d•$40,086 - $68,136

About The Position

The Administrative Coordinator I provides high-level administrative, project coordination, and operational support across multiple functional areas within the Medical University of South Carolina’s College of Health Professions. The role supports marketing projects, the Dean’s Office, clinical education, ICCE, the Health Professions Exploratory Program, and Mental Health First Aid training. It coordinates communications, meetings, schedules, project deliverables, documentation, and event logistics, and serves as a liaison between internal teams and external stakeholders. The position requires strong organizational, communication, and multitasking skills. The coordinator supports marketing projects and recruitment initiatives by managing timelines, deliverables, records, and stakeholder updates; coordinating video and photography schedules; and helping with meetings, events, websites, and operational documentation. Dean’s Office support includes handling incoming calls and visits, responding to inquiries, providing backup coverage, coordinating employee birthday announcements, and supporting faculty governance meetings and special projects. The role provides administrative and coordination support to the Clinical Education team, including vendor invoice coordination, interview scheduling, and annual Clery Act reporting coordination. It also supports the ICCE Chief with schedules, correspondence, records, meetings, and projects; assists with application review and communications for the Health Professions Exploratory Program; and coordinates Mental Health First Aid training logistics, enrollment, participant communications, and prerequisite completion.

Requirements

A high school diploma and four years of relevant experience in business management, public administration, or administrative services; or a bachelor’s degree and two years of experience in those fields.
Strong communication, organizational, and problem-solving skills.
Ability to exercise judgment, manage multiple priorities, and handle assignments from multiple leaders.

Nice To Haves

Bachelor’s degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field.
At least one year of relevant program coordination or project management experience.
Experience working with cross-functional teams, preferably in higher education or healthcare.
Proficiency in project management tools such as Asana, ServiceNow, or similar platforms.

Responsibilities

Support the implementation of marketing projects, campaigns, and recruitment-focused initiatives.
Manage marketing project timelines, deliverables, documentation, progress tracking, and stakeholder status communications.
Coordinate schedules for video and photography production, and assist with calendar management for the Director of Marketing & Student Recruitment.
Organize logistics for team meetings, workshops, and department-sponsored events, including agendas, materials, and follow-up communications.
Maintain shared project documentation, standard operating procedures, operational records, online directories, and websites.
Provide administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.
Serve as the Dean’s Office primary point of contact by managing incoming calls and visits, responding to inquiries, and directing calls to appropriate personnel.
Provide backup support for Dean’s Office faculty and staff during absences.
Coordinate the creation and distribution of college-wide employee birthday announcements.
Support Faculty Council and Faculty Assembly by scheduling meetings, ordering food, and storing minutes and notes as requested.
Coordinate administrative, operational, and special project assignments for the Dean’s Office.
Provide primary support to the Senior Director of Clinical Education and the Clinical Education team.
Coordinate vendor invoices for payment and schedule interviews for Clinical Education staff team members.
Coordinate the college’s annual Clery Act reporting process with the Public Safety Office, including training materials, off-campus event spreadsheets, and signed annual disclosures from Campus Security Authorities.
Provide administrative support to the ICCE Chief, including coordinating schedules and meetings, preparing correspondence and documents, maintaining records, and facilitating communications.
Assist with ICCE activities, special projects, events, and administrative functions.
Support the Health Professions Exploratory Program by compiling application packets, sending notification letters, assisting with program communications, and tracking and following up with past participants.
Coordinate Mental Health First Aid training logistics, participant enrollment through the MHFA Connect platform, stakeholder coordination, course communications, reminders, online coursework completion, and prerequisite checks.