UNIV - Administrative Coordinator I - CHP DO Admin

Medical University of South Carolina•Charleston, SC

5d•$40,086 - $68,136

About The Position

The Administrative Coordinator I provides high-level administrative, project coordination, and operational support across multiple functional areas within the College of Health Professions. The position supports marketing projects, clinical education, Mental Health First Aid training, and general office operations. It manages communications, coordinates meetings and deliverables, maintains project documentation, and facilitates logistics for departmental initiatives. The role serves as a liaison between internal teams and external stakeholders, supporting smooth operations, timely follow-ups, and alignment with college objectives. The position coordinates marketing projects and recruitment initiatives; supports the Dean’s Office, Clinical Education team, ICCE Chief, and Health Professions Exploratory Program; and administers Mental Health First Aid training logistics. It also provides meeting, event, records, communications, and general administrative support, and performs other duties as assigned.

Requirements

High school diploma and four years of relevant experience in business management, public administration, or administrative services; or a bachelor’s degree and two years of relevant experience in those areas.
Strong communication, organizational, and problem-solving skills.
Ability to exercise judgment, manage multiple priorities, and handle assignments from multiple leaders.

Nice To Haves

Bachelor’s degree in Project Management, Business Administration, Marketing, Educational Technology, or a related field.
At least one year of relevant program coordination or project management experience.
Experience working with cross-functional teams, preferably in higher education or healthcare.
Proficiency with project management tools such as Asana, ServiceNow, or similar platforms.

Responsibilities

Support the implementation of marketing projects, campaigns, and recruitment-focused initiatives; manage timelines, deliverables, documentation, progress tracking, and stakeholder status communications.
Coordinate schedules for video and photography production, and assist with calendar management for the Director of Marketing & Student Recruitment.
Organize logistics for team meetings, workshops, and department-sponsored events, including agendas, materials, and follow-up communications.
Maintain shared project documentation, standard operating procedures, and departmental records; provide administrative support for ad hoc initiatives such as research, data analysis, and presentation preparation.
Help maintain and update online directories and websites.
Serve as the primary Dean’s Office contact by managing incoming calls and visits, responding to inquiries, directing calls, and providing professional customer service.
Provide backup for Dean’s Office faculty and staff during absences; coordinate college-wide employee birthday announcements.
Support Faculty Council and Faculty Assembly by scheduling meetings, ordering food, and storing minutes and notes as requested.
Support Dean’s Office administrative, operational, and special project assignments by coordinating tasks and managing priorities.
Provide primary administrative support to the Senior Director of Clinical Education and the Clinical Education team.
Coordinate vendor invoices for payment and assist with scheduling interviews for Clinical Education staff positions.
Coordinate the college’s annual Clery Act reporting process for Campus Security Authorities in partnership with the Public Safety Office, including distributing and tracking training materials, compiling reporting spreadsheets for off-campus events, and collecting signed annual disclosures.
Provide administrative support to the ICCE Chief, including coordinating schedules and meetings, preparing correspondence and documents, maintaining records, and facilitating stakeholder communications.
Assist with ICCE activities, special projects, events, and other administrative functions.
Provide administrative support for the Health Professions Exploratory Program, including compiling application packets, sending notification letters, assisting with program communications, and tracking and following up with past participants.
Coordinate and administer Mental Health First Aid training logistics, participant enrollment through the MHFA Connect platform, stakeholder coordination, course communications and reminders, online coursework completion monitoring, and prerequisite checks.
Perform other duties as assigned.