Administrative Coordinator I

Texas A&M University System • College Station, TX

7d • Onsite

About The Position

The Bush School is seeking an organized, proactive, and detail-oriented Administrative Coordinator I to support the Institute for Science, Technology and Public Policy (ISTPP). This role is ideal for someone who thrives in a collaborative environment and enjoys keeping projects, people, and processes running smoothly. We are looking for a professional who exercises sound judgment, anticipates needs, manages multiple priorities, and takes ownership of a wide range of administrative and operational responsibilities. The successful candidate will serve as a key member of the ISTPP team, providing high-level administrative support, coordinating office operations, and helping ensure the successful execution of projects, meetings, research activities, and events. This individual will be comfortable working independently, managing competing deadlines, and supporting faculty, staff, researchers, and external partners.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration or related field.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet and presentation applications.
• Planning and organization skills.
• Good communication and writing skills.

Nice To Haves

• Volunteer and/or work experience working in a non-profit and/or school.

Responsibilities

• Reviews and monitors project and program timelines and proactively identifies deadlines and other important issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of office supplies and equipment.
• Coordinates office procedures and processes.
• Coordinates logistical arrangements for travel, meeting, and events.
• Helps with IRB and other SRS processes.
• Edits documents, reports and survey instruments.
• Provides administrative support for ISTPP staff and various team members.
• Coordinates meetings, conferences, and special events.
• Ensures compliance with office policies and procedures.
• Assists with content and maintenance of office website.
• Coordinates logistical arrangements for staff events and internal and external team meetings.
• Provide general administrative and office support to ensure efficient day-to-day operations
• Maintain accurate physical and electronic filing systems and organizational records
• Monitor office procedures and recommend improvements to increase efficiency and effectiveness.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level