Administrative Coordinator I

Texas A&M • College Station, TX

9d • Onsite

About The Position

Texas A&M's Chemistry Department is looking for an Administrative Coordinator I to provide comprehensive administrative, secretarial, and program support services through the Department's Center for Administrative Support. Under general supervision, this position supports faculty by coordinating a wide range of administrative functions, managing communications and documentation, maintaining records and databases, organizing meetings and events, assisting with financial and travel processes, and supporting academic and research-related activities. The Administrative Coordinator I serves as a key resource for faculty, staff, students, and external partners, helping to ensure the efficient operation of departmental programs and initiatives.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Responsibilities

• Manages office operations for dynamic research groups by overseeing administrative functions, developing and implementing office procedures, ensuring compliance with policies, and continuously improving processes and services.
• Provides high-level administrative and executive support through calendar management, meeting coordination, appointment scheduling, visitor reception, telephone communications, and resolution of administrative inquiries.
• Serves as the primary liaison among faculty, staff, students, research personnel, external organizations, funding agencies, and the public, facilitating effective communication and collaboration.
• Maintains and manages departmental records, files, databases, and tracking systems, ensuring accurate documentation, data integrity, and efficient recordkeeping.
• Coordinates financial and business operations, including budgeting, procurement, invoice processing, account reconciliation, financial reporting, and compliance with internal and external funding requirements.
• Supports research and academic administration through preparation of annual reports, equipment inventories, grant proposals, funding submissions, post-award activities, budget management, and required agency reporting.
• Prepares, edits, reviews, and manages correspondence, reports, publications, presentations, and other administrative documentation while providing advanced word-processing, desktop publishing, and data management support.
• Coordinates domestic and international travel arrangements, processes travel and leave requests, manages reimbursements, and maintains associated expense documentation for faculty, researchers, staff, and distinguished visitors.
• Plans and coordinates seminars, symposia, conferences, workshops, departmental programs, and other events by providing logistical, operational, and administrative support to participants and stakeholders.
• Coordinates all non-scientific aspects of research group publishing activities, including preparation, proofreading, submission, and tracking of reports, journal articles, and other publications.
• Manages office resources by maintaining supplies, equipment, inventories, and operational readiness to support efficient departmental and laboratory activities.
• Coordinates with information technology personnel to maintain, update, and enhance departmental and research group websites.
• Participates in professional development activities and administrative briefings to implement best practices, improve efficiency, and support organizational objectives.
• Supports academic operations by interacting with undergraduate and graduate students, scheduling appointments, maintaining records, assisting with course materials, and coordinating exam preparation and distribution.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level