Administrative Coordinator I

Fulton Clerk of Superior & Magistrate Courts•Atlanta, GA

1d•Onsite

About The Position

The Office of the Fulton County Clerk of Superior and Magistrate Courts is seeking an exceptional professional to serve as an Administrative Coordinator I (Budget, Procurement & Travel Coordinator) within the Budget, Procurement & Grants Division. This role serves as a key operational partner supporting procurement, budgeting, grants administration, vendor management, travel coordination, financial tracking, reporting, and special projects that help keep one of Georgia's largest and most complex court systems operating effectively. The successful candidate will work directly with leadership, collaborate across multiple divisions, and help coordinate initiatives that impact employees, vendors, customers, and justice partners throughout Fulton County. This position offers a unique opportunity to gain hands-on experience in government operations, budgeting, procurement, grants administration, project coordination, and organizational leadership while contributing to meaningful public service.

Requirements

High School diploma or GED required.
Five (5) years of progressively responsible secretarial, administrative, office management, customer service, records management, operational support, procurement, budget, finance, grants, travel, or related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
May require possession and maintenance of a valid State of Georgia Notary Public certification.

Nice To Haves

Associate's degree in secretarial science, office administration, business administration, public administration, finance, accounting, or a related field preferred.
Experience with Monday.com, DocuSign, procurement systems, travel management systems, or financial tracking tools preferred.

Responsibilities

Process requisitions, supply requests, and procurement-related documentation in accordance with County and COSMC procurement requirements.
Coordinate procurement approvals, contract routing, vendor onboarding activities, and purchasing workflows.
Maintain procurement records and assist with procurement compliance activities.
Coordinate vendor communications, meetings, site visits, walkthroughs, and service appointments.
Assist with procurement tracking, reporting, and workflow management.
Process invoices and payment requests in accordance with established policies and procedures.
Track invoice status and maintain supporting documentation.
Assist with budget monitoring, expenditure tracking, reconciliations, and financial reporting.
Support GAX tracking, reporting, and analysis activities.
Prepare operational, financial, and management reports.
Maintain spreadsheets, reporting tools, and departmental tracking records.
Assist with budget development and analysis activities as assigned.
Coordinate conference registrations, hotel accommodations, airfare, and travel arrangements.
Prepare travel approval packages and supporting documentation.
Maintain travel schedules and tracking records.
Assist with travel reimbursements and reconciliation activities.
Serve as a backup resource for travel administration functions.
Assist with grants administration, reporting, and documentation tracking activities.
Maintain departmental files, records, and operational documentation.
Support audit preparation and compliance initiatives.
Coordinate DocuSign routing, approvals, and workflow management.
Support records management and document retention activities.
Serve as a liaison between departments, vendors, employees, and external stakeholders.
Support cross-functional projects and operational initiatives.
Assist with process improvement efforts and workflow documentation.
Coordinate meetings, follow-up items, and action tracking.
Perform additional administrative and operational duties as assigned.