Administrative Coordinator I

Texas A&M • Galveston, TX

10h • Onsite

About The Position

The Administrative Coordinator I works under general supervision and provides administrative support for Student Enrollment Services to include the exercise of discretion and independent judgement with respect to matters of significance.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Ability to work cooperatively with others.
• Ability to multitask and work with frequent interruptions.
• Ability to relate well with various student populations.
• Ability to work well under pressure.
• Excellent oral and written communication skills.
• Must be able to comprehend, give, and follow both written and verbal instructions.
• Ability to use tact, diplomacy, and judgment in dealing with all customers.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Ability to pay close attention to detail, meet deadlines, and maintain a high level of accuracy, professionalism, and customer service.
• Mild to moderate lifting. Frequently lifts and carries, pushes, or pulls items weighing up to 25 pounds.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Nice To Haves

• Travel and event coordination experience.
• Experience in student services or related field.
• Working experience with various youth populations in admissions, recruitment, or financial aid.
• Experience assisting with educational programs in a college or university setting.
• Experience providing customer service in a professional office setting.
• Experience in student records and admissions processing.
• Experience in higher education.
• Customer service experience and experience in project management, including a wide range of office experience.
• Ability to prioritize compliance and accuracy for all work production.

Responsibilities

• Oversees planning and execution of administrative operations.
• Maintains daily office calendar and appointment monitoring.
• Reviews and monitors project and program timelines and proactively identifies issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of admissions materials.
• Researches and responds to inquiries about office procedures and processes.
• Coordinates logistical arrangements for travel, meetings, and events.
• Assists in maintaining administrative office procedures.
• Serves as primary or backup administrative support to assigned functional areas.
• Supports the management of admissions and student records workflows and imaging support.
• Maintains and monitors compliance with TAMU policies and procedures for all documents and processing.
• Provides administrative support for executive staff and various team members.
• Coordinates meetings, conferences, and special events.
• Ensures compliance with office policies and procedures.
• Assists with content and maintenance of office website.
• Coordinates logistical arrangements for staff events and meetings.
• Monitors compliance with office policies and procedures.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures.
• Assists in establishing procedures to ensure compliance with regulations.
• Composes correspondence and assists in the preparation of reports, publications, and presentations, including editing and proofreading.
• Coordinates the preparation and distribution of mail outs.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level