Administrative Coordinator - Human Resources

Massachusetts Trial Court•Boston, MA

8d•$68,037 - $100,276•Onsite

About The Position

Provides administrative support and assistance to all units within the HR department and/or the general public. Takes a leading role in the development of new programs and projects within the department. Serves as a lead to other support staff. Enters, maintains, and manages data, documents, and records. Administrative Coordinator also performs a variety of administrative support duties that are complex, confidential, employer sensitive, and non-routine in nature. This full-time position is a confidential, non-union position assigned to the Trial Court Human Resources Department in Boston and is fully in person.

Requirements

Associate's Degree from an accredited college or university
Four (4) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Demonstrates ability with MS Office and other business technologies
Can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.
Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.
Knowledge of modern office equipment and technology including computers and applicable software
Knowledge of inventory assessment and management
Knowledge of Departmental and court policies and procedures
Knowledge of data management and reporting tools
Knowledge of current office and clerical practices and procedures
Skill in customer service
Skill in multi-tasking
Skill in organization and time management
Skill in leadership
Ability to establish effective working relationships with others
Ability to order office supplies
Ability to perform basic mathematical tasks
Ability to prepare clear and accurate reports
Ability to maintain appropriate records
Ability to communicate effectively, both orally and in writing
Ability to work independently and follow oral and written instructions
Ability to identify problems and develop feasible solutions
Ability to maintain confidentiality of information

Responsibilities

Provides project management and oversees special initiatives within the division.
Supports a variety of personnel matters conducted in coordination with the Human Resources Department.
Participates in all activities related to development, implementation, and subsequent monitoring of operations and projects.
Performs administrative tasks as assigned, including document editing, taking meeting minutes, answering telephones, preparing reports, etc.
Serves as the primary backup to the Trial Court’s Office Assistant, fielding and directing calls as necessary to appropriate Trial Court Departments.
Prepares complex and detailed documents.
Performs a variety of administrative support duties, including those of a confidential, employer sensitive, and non-routine nature.
Directly assists and acts in a confidential capacity to an HR supervisor or manager.
May have access to or exposure to confidential information concerning labor relations or the Trial Court’s position on personnel matters and/or collective bargaining positions.
Maintains department records and drafts routine correspondence.
Analyzes statistics and develops new databases to assist in administration of programs.
Prepares reports on various administrative activities within the HR Department.
Acts as a liaison and provides technical advice to other offices, departments, the public, and outside agencies.
Participates in the development of HR operating policies, procedures, and forms.
Provides assistance in the hiring, onboarding, and training process of lower level employees.
Performs other duties as required.