Administrative Coordinator – Engagement

InPwr • Lawrence, IN

8d • Onsite

About The Position

The Engagement Administrative Coordinator plays an important role in supporting the engagement, retention, and connection of InPwr team members. This position works closely with the Engagement Specialist, supporting new hire onboarding and orientation, and employee recognition programs to enhance InPwr’s people-centered culture.

Requirements

• Attraction to detailed and structured work.
• Strong organizational skills.
• Demonstrated self-leadership with a proactive, team-first attitude.
• Possess a natural ability to be positive and approachable at any time.
• Ability to set priorities and establish timelines and work the plans to completion.
• Excellent verbal and written communication skills.
• Skilled using Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint and OneNote.

Responsibilities

• Track new hire pipeline from offer to first day and maintain record-keeping for Engagement department.
• Manage the new hire welcome gift process.
• Collaborate with multiple departments to ensure new hires are set up for success. (e.g., technology, platform access, software permissions, PPE, training).
• Coordinate and schedule post-orientation onboarding activities.
• Set new hire desks with office supplies and equipment.
• Support Engagement Specialist in welcoming new hires during their first week.
• Track and manage new hire swag.
• Partner with InPwr Travel & Events team to ensure orientation logistics are completed in a timely way. (e.g. flight, hotel, car rental, meals, etc.).
• Reserve meeting rooms.
• Send meeting invitations to guest speakers.
• Serve as liaison to orientation speakers during the event.
• Prepare orientation materials (name tags, welcome materials, facilitator supplies, etc.).
• Assist Engagement Specialist with updating orientation material.
• Manage employee recognition programs. (e.g., Champion of the Month, work anniversaries, etc.).
• Coordinate small- to mid-size engagement events for InPwr team members and the community.
• Collaborate with Engagement Specialist to create and evaluate metrics of event success.
• Support InPwr team members through life-event gifting and communicate with relevant departments.
• Support miscellaneous needs of the Engagement department.

Benefits

• Medical, Dental, Vision and Life Insurance 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Stable employment with a growing company
• Highly competitive salary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed