Administrative Coordinator, Client Development & Engagement

Simpson Thacher & Bartlett LLP•New York, NY

2d•$100,000 - $110,000•Hybrid

About The Position

The Client Development & Engagement (CDE) function sits at the heart of the Firm’s growth strategy, bringing together business development, marketing, events and communications. Working closely with Partners, practice leaders, and cross functional teams, CDE supports high impact initiatives such as pitches and RFPs, strategic marketing and communications, and practice level business initiatives. The team leverages data, insights, and creative problem solving to help Partners drive sustained growth through repeatable excellence and a differentiated client experience. The CDE Administrative Coordinator is responsible for administrative and office support functions such as scheduling meetings, handling information requests, processing expenses and liaising with staff in various departments and external contacts. This role will primarily support the Client Development & Engagement Leadership Team, but the Administrative Coordinator will also be responsible for providing support to additional CDE team members.

Requirements

Minimum of 3 years of executive assistant experience, preferably in a law firm or in professional services
Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders
Ability to adapt to diverse work styles, providing consistent and personable service
Strong written and verbal communication skills
Strong knowledge of Microsoft Office Suite and Outlook. Tech-savvy with the ability to learn new technologies
Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
Ability to manage projects and work collaboratively in a team environment
Strong attention to detail with the ability to proofread written materials and presentations
Demonstrated ability to work independently and collaboratively as part of a team
Possess sound judgment and discretion when handling confidential and sensitive information
Ability to multi-task efficiently and effectively
Flexibility and adaptability to handle changing priorities and deadlines

Nice To Haves

Bachelor’s degree
Advanced knowledge in MS Word, Excel and PowerPoint
Experience managing databases

Responsibilities

Manage complex calendars, ensuring alignment across stakeholder priorities, high-value engagements, and Firm-wide obligations.
Anticipate scheduling conflicts and proactively resolve them with diplomacy and discretion.
Coordinate meetings, prep materials, and ensure leaders are well-briefed in advance.
Work with various regional office assistants to secure meeting rooms and arrange room set-up.
Coordinate internal operations to ensure the Business Development function runs efficiently—this may include budget tracking, candidate pipeline management, vendor management, event logistics, and document preparation.
Work in close partnership with the Associate Director, Strategy, Planning & Operations (ADSPO) on to develop and stand up processes, templates, and systems that support scalability and cross-functional visibility.
Support development and coordination of internal communications, including team updates, meeting summaries, and project briefs.
Collaborate with other CDE colleagues and Client Development Operations Coordinator as needed for large-scale department events and projects. Provide backup coverage as needed.
Perform other duties as assigned.