Administrative Coordinator Donor Relations

Mount Sinai Medical Center•Miami Beach, FL

4d•Onsite

About The Position

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers. Culture of Caring: The Sinai Way Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence. Department: Job Description Summary: Specialty Services Coordinator Serves as a key liaison for donor, VIP, and prospect relations, delivering a high-touch, concierge-level patient experience. Partners with senior leadership to conduct patient rounds, coordinate personalized services, and proactively address concerns across inpatient, emergency, and outpatient settings. Manages Careline communications, donor engagement, and grievance resolution while collaborating with clinical and non-clinical teams to expedite services and ensure satisfaction. Supports relationship-building initiatives, donor program education, and operational reporting to enhance the overall donor and patient experience.

Requirements

High School Diploma required.
Two years experience in patient/healthcare relations or human services field (e.g. teaching, public relations, counseling).
Excellent communication skills

Nice To Haves

Bachelors degree or higher preferred

Responsibilities

Maintains relationships with donors and prospects by scheduling appointments, assisting them with any requests and meeting them in person when necessary.
Participates in rounds with SVP on patients who are Donors, VIP’s and Prospects when they are in inpatient, Main Emergency and select outpatient procedure departments to review their experience and establish an ongoing relationship of trust.
Manages the intake Donor/ Founders calls as needed.
Monitors and inputs donor calls in into the Careline Call Log (ex.Salesforce).
Participates with Donor Relations to cover the 24 hour Careline on call service including appointment scheduling, expedited clinical services, escorting and rounding etc.
Schedules time for Directors and Coordinator to meet all donors and review the benefits of being a Donor including the access to the 24/7 Careline.
Manages investigations and follow-up responses to patient/family grievances (online consumer reviews/surveys).
Enters complaints/grievances into internal reporting system in a timely manner
Liaises with clinical and non-clinical departments to address patient’s needs/concerns and provided satisfactory resolutions.
Composes and tracks follow up correspondence to patients for Directors/SVP, physicians and/or director’s signatures.
Participates in education programs as it applies to patient and donor relations.
Assists patients and donors in the compliance of hospital policies and procedures as it relates to patient satisfaction, service recovery and grievance resolution as well as following and enforcing the Employee’s Standards of Performance.
Participates in special events to promote relationships with prospective donors during business hours as well as evenings and weekends to cultivate relationships with perspective Donors.
Cultivates relationships with donors to increase their potential of upgrading their contributions.
Coordinates clinical and non-clinical services and amenities to meet the needs of the Donor, Prospect and VIP patients to expedite the requests and experience.
Consistently coordinates and reinforces hospital-wide, the Founder/Society Roster when Donors are using a particular departments service.
Provides as necessary education to employees and physicians the purpose and goals of the donor relations program.
Participates in weekly Foundation and Donor Relations meetings to review and discuss current donor’s and prospect’s experiences.
Communicates effectively and builds working relationship with case managers, physicians, nurses, residents, therapists and other community healthcare professionals to expedite the donor experience in a timely manner.
Utilizes EPIC medical record system to confirm appointments, status reports in coordination with the SVP.
Prepares special reports, summaries, powerpoint presentations and data analytics including spreadsheets as needed.