Administrative Coordinator, Diversity Alumni Programs
About The Position
The Administrative Coordinator, Diversity Alumni Programs provides administrative support for the Director and Associate Director, Diversity Alumni Programs. This includes scheduling meetings, booking travel, and reconciling budget expenses, reimbursements, and vendor invoices in addition to other requests from the Director. The Administrative Coordinator, Diversity Alumni Programs will assist Diversity Alumni Programs (DAP) by providing administrative support and organizational skills in the daily operation of the program. The program’s charge is to expand the number of diverse alumni participating in all Cornell programs and identify alumni from these groups to serve in alumni leadership capacities for Cornell. Diversity Alumni Programs also provides staff support and leadership to the President’s Council of Cornell Women (PCCW), Cornell Mosaic and Cornell diverse alumni associations which include: the Cornell Asian Alumni Association (CAAA), the Cornell Black Alumni Association (CBAA), the Cornell Latino Alumni Association (CLAA), the Cornell Military Network (CMN), the Cornell Native American Alumni Association (CNAAA), and Cornell Pride: Cornell’s LGBT Alumni Association and first generation alumni. The Administrative Coordinator, Diversity Alumni Programs also maintains and updates websites, and creates event registration pages, event reports, and email communications. In addition, this position will work with Diversity Alumni Programs on fundraising. Duties include production and management of various planning and gift reports to support special campaigns and related event and communications activities and data support. This person must be exceedingly well organized, possess excellent customer-service skills, and demonstrate expert Microsoft Office skills, with a special focus on data reporting. The ability to interact with staff and alumni volunteers at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, positive, resourceful, and efficient with a high level of professionalism and confidentiality is important to this role. Superior communication skills and attention to detail are also important. The ideal candidate will be a proactive problem solver with an interest in Cornell University and a commitment to the university's alumni affairs and fundraising missions.
Requirements
- Associates degree and 2 to 4 years relevant experience or equivalent combination
- Ability to represent Diversity Alumni Programs, its organizations, and fundraising campaigns in a highly professional manner, handling situations with tact and diplomacy.
- Expert knowledge of Outlook, Excel, PowerPoint, Word, databases, networked informational systems, the internet, and communication systems.
- Proven ability to effectively collaborate with internal cross-functional teams, and external groups in a high-performance environment.
- Ability to manage multiple priorities and quickly change direction and re-prioritize.
- Prior experience with diversity, social justice, intercultural competencies and/or cross-cultural understanding.
- Ability to cultivate and develop inclusive working relationships with alumni, students, faculty, staff, and community members.
Nice To Haves
- Bachelor’s degree from a recognized college or university with one or more years of relatable experience.
- Experience with or aptitude and willingness to learn the following programs: iModules, PeopleSoft, CU Volunteer, Qualtrics, Zoom, and Brio.
- Experience related to diversity, social justice, intercultural competencies, and/or cross-cultural understanding.
Responsibilities
- Provides administrative support for the Director and Associate Director, Diversity Alumni Programs.
- Schedules meetings, books travel, and reconciles budget expenses, reimbursements, and vendor invoices.
- Maintains and updates websites.
- Creates event registration pages, event reports, and email communications.
- Works with Diversity Alumni Programs on fundraising, including production and management of planning and gift reports.
- Supports alumni volunteers and colleagues with responsiveness, patience, tact, and a collaborative approach.
- Pulls, organizes, and manipulates data to support programs and decisions.
- Anticipates needs, works independently, follows through, and communicates early when something needs attention.
- Keeps the many moving pieces of programs, events, communications, and volunteer activities organized and on track.
- Manages multiple priorities and quickly changes direction and re-prioritizes.
Benefits
- Comprehensive health care options
- Generous retirement contributions
- Access to wellness programs
- Employee discounts with local and national retail brands
- Health and personal leave
- Three weeks of vacation
- 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
- Two additional floating holidays
- Tuition-free Extramural Study and Employee Degree Program
- Tuition aid for external education
- Cornell Children's Tuition Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
