Administrative Coordinator, CS
About The Position
The Administrative Coordinator, CS provides administrative, operational, training, compliance and project support to Community Strategies and its Leaders and staff. This position supports efficient program operations and organizational objectives. Responsibilities may include coordinating operational activities, maintaining records and documentation, supporting compliance and quality improvement initiatives, assisting with financial and reporting processes, coordinating vendors and resources, and providing general administrative support. The Administrative Coordinator, CS serves as a resource to staff and helps ensure organizational processes are carried out accurately, efficiently, and in accordance with policies and regulatory requirements. Specific areas of responsibility include administrative and operational support; fleet operations and resource coordination; compliance, quality, and documentation support; financial and administrative coordination; training and staff support; vendor management; and other special projects and initiatives as assigned.
Requirements
- Excellent verbal and written communication skills
- Exceptional interpersonal skills and a proven commitment to maintaining confidentiality
- Proficient with Microsoft Office Suite or related software
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines
- Ability to proactively identify and solve concerns as they arise
- Being empathic and anticipate the needs of your team
- High school diploma or equivalent.
- 1-2 years previous experience in an office setting
Nice To Haves
- Three – Five years’ related office support experience
Responsibilities
- Coordinate and support administrative, operational, and project activities across CS as assigned.
- Maintain records, reports, databases, and documentation while supporting meetings, trainings, communications, and service line workflows.
- Provide administrative support and technical assistance to staff, coordinate project implementation activities, and track assignments, deadlines, and deliverables.
- Coordinate fleet-related activities, including vehicle assignments, maintenance, rentals, repairs, and vendor communications.
- Maintain fleet records, reports, and documentation to support operational, regulatory, and insurance requirements.
- Monitor fleet utilization and related systems, identifying opportunities to improve efficiency, availability, and resource management.
- Assist with audits, reviews, and quality assurance activities to support compliance with organizational and regulatory requirements.
- Coordinate the collection, organization, and maintenance of required documentation and records.
- Support quality improvement initiatives through data tracking, reporting, and follow-up activities.
- Support financial and administrative processes, including invoice tracking, reconciliations, purchasing, and reporting activities.
- Coordinate with internal departments, vendors, and external partners to support operational and business needs.
- Assist with monitoring expenditures, maintaining supporting documentation, and ensuring timely completion of administrative requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
