Administrative Coordinator, Academic Affairs - Open to CSULB Employees Only
About The Position
Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth. Job Summary The incumbent serves as the Assistant to the Chief of Operations and provides administrative support and administrative coordination for the Office of the Provost. The incumbent will also provide backup support to the Executive Assistant to the Provost and Assistant to Vice Provost, Academic Planning.
Requirements
- Familiarity with CSULB campus policies and procedures.
- Able to clearly communicate orally and in writing.
- Working experience in using Excel and Word software.
- Good interpersonal skills and maintain positive working relationship with campus community.
- Ability to operate in a variety of organizational structures.
- Ability to use and quickly learn new office support technology systems and software packages.
- Excellent time management skills with a proven ability to meet deadlines.
- Detailed oriented and good organization skills.
- Ability to communicate with an ethnically and culturally diverse campus community.
- Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
- Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
- Equivalent to five years of administrative support experience required.
Responsibilities
- Provides administrative support to the Chief of Operations.
- Drafts and prepares agendas, reports, letters, memos, and presentations for university, departmental, and external meetings at the direction of the Chief of Operations.
- Supports administrative functions and provides administrative coordination for the Office of the Provost.
- Provides backup support to the Executive Assistant to the Provost and Assistant to the Vice Provost for Academic Planning.
Benefits
- Up to 24 vacation days per year
- 14 paid holidays
- 12 sick days annually with unlimited accrual
- A variety of medical, dental, and vision plans
- Participation in the CalPERS defined benefit plan
- Voluntary savings options such as 403(b), 401(k), and 457 plans
- Tuition fee waiver programs for eligible employees
- Confidential counseling and support services for employees and their families
- Wellness programs
- Professional development opportunities
- Insurance options including life, disability, and pet insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
