Administrative Coordinator 4 (District Traffic)

State of Louisiana•Lafayette, LA

21h•Onsite

About The Position

The overall function of this position is to serve as Administrative Coordinator for the District 03 Traffic Section (Units 750, 751, 773, and 774). This position is located in the District 03/Unit 002 – Traffic Operations of the Louisiana Department of Transportation and Development and reports directly to the District Traffic Operations Specialist. The incumbent must be self-motivated and be able to perform duties many times with or with minimal supervision and be able to interpret unforeseen conditions as they may arise. The incumbent will participate in appropriate DOTD structured training programs as appropriate and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Responsibilities

Inputs information from source documents such as Daily Work Reports, Fuel Trac Receipts, Complaint Records, Material Reports, Preventive Maintenance Forms, and Materials Receiving Forms.
Updates data files (material, equipment, employees, material reports, Superintendent’s Prescheduled Inspection Report) that calculate work percentage performance and update work control board.
Solve problems that arise in the PTMW system in order to complete payroll within a very short time frame.
When a complaint is received, the incumbent must have the ability to decide the appropriate level of action.
Prepares Daily Work Reports for each Highway Foreman, including materials/equipment used and person-hours.
Gathers information for reports such as rescheduled inspections, risk management, and complaints and verifies information for work orders.
Orders, receives, and issues road materials for units.
Orders supplies for preventative maintenance and first aid.
Keeps inventory of all materials for units and balances the material book daily.
Provides information by phone or written correspondence to answer inquiries that include complaints from the Legislature, City, and Parish Representatives, State and Local law enforcement agencies, and the general public.