Administrative Coordinator 3 (Child Welfare - Lafayette Region - Vermilion Parish)

State of Louisiana • Abbeville, LA

1d • Onsite

About The Position

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. We’re looking for an Administrative Coordinator 3 to serve as the first point of contact at the agency in our Child Welfare Office in Vermilion Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions
• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Communicating Effectively : The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Making Accurate Judgments : The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Responsibilities

• Provides clerical support for the Foster Care and Family Services program for children in foster care and restrictive facilities.
• Performs numerous computer functions such as inputting payment forms, typing social summaries, letters, open and close, make changes on case records, check and send emails daily, perform clearances for possible location of clients, run clearances on clients for various programs.
• Process case records which involves labeling, guides sheets, TIPS forms, etc...
• Compile and edit Foster Parent expense sheets and vendor reimbursements.
• Maintain financial folders for foster children
• Transport client to and from appointments
• Process employee time records

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed