Administrative Coordinator 3

Louisiana Tech University • Ruston, LA

2d • Onsite

About The Position

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners. We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the School of Human Inquiry. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward. As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery. Join a community that values your growth as much as our students'.

Requirements

• Two years of experience in administrative services.
• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Serve as a clerical assistant to the academic director, to include keeping appointment schedules, answering phones, and emails.
• Prepare administrative correspondences such as memos, letters, forms, and documents.
• Provide clerical assistance to faculty, instructors, and staff within the School of Human Inquiry, including processing travel claims and reimbursements.
• Manage the administrative offices of the School of Human Inquiry, which includes maintaining the office copier and ensuring that office supplies remain stocked and available.
• Maintain records of the School of Human Inquiry as required by University Policy.
• Prepare, complete, and process paperwork to include purchase requisitions, supply requests, and budget reports as needed.
• Complete degree audits for undergraduate students, submitting necessary paperwork to the dean's office.
• Maintain oversight of property control and purchasing records; assisting administration in ensuring the department is in possession of and operating according to the current policies and procedures of the University.
• Manage and monitor student workers and graduate assistants when assigned.
• Arrange travel and lodging for visitors (guest lecturers, job candidates, etc.), to include preparing and processing all paperwork related to their stay.
• Assist in logistical arrangements and communications during campus crisis situations.
• Communicate via phone, email, fax, and in-person meetings with personnel and administrators from other departments on campus.
• Use a clear writing style free from grammatical, spelling, and typographical errors.
• Communicate with students and their families via phone and/or email, responding to questions and concerns, and finding resources within the School, College, or wider University to meet their needs.
• Perform related duties as assigned.

Benefits

• variety of health insurance plans
• retirement options
• paid time off for vacation and sick leave
• paid holidays
• substantially reduced-rate tuition for employees and their dependents
• discounted memberships at the university’s sports and wellness center
• professional development training
• promotional opportunities
• market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed