Administrative Coordinator 3-Wae

State of Louisiana•Jefferson, LA

3d•Onsite

About The Position

The Office of Juvenile Justice is seeking a detail-oriented Administrative Coordinator 3 – WAE to provide high-level administrative support to the Lieutenant Colonel within a secure-care environment. This role is ideal for someone who is organized, dependable, and comfortable managing a wide range of clerical and operational tasks. If you’re a proactive, reliable professional who excels in organization and communication, this position offers a meaningful opportunity to support leadership and contribute to the smooth operation of a secure-care facility.

Requirements

Two years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
Applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
Must possess a valid Louisiana Driver's License.
Must clear a background check.

Nice To Haves

Organized
Dependable
Comfortable managing a wide range of clerical and operational tasks
Proactive
Reliable professional who excels in organization and communication

Responsibilities

Provides departmental program support — performs initial administrative duties in accordance with agency rules, regulations, and policies; communicates with internal departments and external customers as needed.
Processes paperwork and maintains logs — enters data into departmental systems, maintains logs, and ensures routine documentation is completed accurately and on time.
Supports document imaging operations — develops imaging procedures, maintains imaging logs, and may serve as lead worker for imaging staff.
Manages purchasing requisitions — prepares supply requisitions, enters purchasing information into automated systems, and supports procurement workflow.
Compiles and formats reports — gathers information from multiple sources, prepares specialized reports, and formats documents according to departmental standards.
Provides direct administrative support — assists the Lieutenant Colonel with scheduling, travel preparation, issuing directives, and relieving them of administrative matters.
Supports traditional administrative functions — may assist with property control, purchasing, safety tasks, and other administrative responsibilities as assigned.