Administrative Consultant (Temporary)

Armanino • San Ramon, CA

5d • Onsite

About The Position

Armanino is seeking a full-time temporary Administrative Consultant through December 18, 2026, to support its Corporate Finance & Restructuring team. The role requires a proactive, detail-oriented professional who exercises sound judgment, takes ownership, and works reliably, professionally, and discreetly. The successful candidate will handle confidential, proprietary, financial, client, vendor, credential, and other sensitive information in accordance with firm policies for confidentiality, information security, records management, and acceptable use of firm systems.

The position is suited to someone who thrives in a fast-paced, evolving environment, learns and adopts new technologies, collaborates with internal teams and external partners, and manages multiple priorities accurately and promptly. The role is based on-site at the San Ramon office Monday through Friday, for 40 hours per week.

Requirements

• At least 3 years of administrative or equivalent experience.
• Strong working knowledge of office operations, systems, and procedures.
• Working knowledge of Microsoft 365, including Outlook calendar management, scheduling, and professional communication; Excel data tracking, formatting, and basic analysis; Zoom; Box or Dropbox; Google Workspace; Adobe Acrobat; and Windows-based systems.
• Valid driver’s license and clean driving record for mail pick-up duties.
• Availability to work on-site at the San Ramon office Monday through Friday.
• Ability to handle confidential or sensitive business information appropriately and exercise sound judgment regarding access, use, storage, and disclosure.
• Ability and willingness to comply with firm confidentiality, information security, privacy, records management, and acceptable-use requirements.

Nice To Haves

• Ability to prioritize, multitask, and manage competing deadlines.
• High attention to detail and strong problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and time-management capabilities.
• Reliability, responsiveness, and accountability.

Responsibilities

• Pick up, monitor, sort, distribute, and scan incoming mail, including managing the off-site PO mailbox.
• Provide general administrative support, including document preparation, filing, scanning, copying, and data and file management.
• Prepare, format, and distribute notices, creditor communications, and other project documentation; coordinate with external noticing vendors as needed.
• Support entity formations, compliance tracking, regulatory documentation, and related filings.
• Coordinate facilities and recurring team logistics, including storage management, team lunches, meetings, conferences, and event support.
• Perform basic accounting functions, including account reconciliations, vendor invoice processing, and maintaining accurate financial records.
• Maintain and update Excel databases and trackers.
• Coordinate with vendors and internal stakeholders to ensure timely execution of tasks.
• Respond professionally and promptly to emails and inquiries.
• Handle sensitive information discreetly and in accordance with firm information-security and confidentiality requirements.
• Identify and resolve administrative issues independently, escalating when necessary.
• Assist with ad hoc projects and operational initiatives as assigned.
• Support implementation of back-office processes and systems.

Benefits

• Medical, dental, and vision coverage.
• Generous paid time off and paid sick time.
• Flexible work arrangements.
• 401(k) with profit sharing.
• Wellness program.
• Generous parental leave.
• 11 paid holidays.
• Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed