Administrative Clerk Intermediate (10 Month) - East - 1.0 FTE - 26-27 SY

Madison Metropolitan School District•Madison, WI

2d•Onsite

About The Position

The Madison Metropolitan School District (MMSD) is seeking highly motivated and energetic applicants for openings for the 2026-2027 school year. Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning. The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community. Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff. We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school. The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.

Requirements

Ability to communicate effectively with students, staff and the community both, orally and in writing
Ability to deal with sensitive student and family issues in a confidential and professional manner
Ability to work in a stressful environment and be able to respond effectively to agitated students
Ability to work independently
Ability to maintain accurate records
Ability to complete large projects
Ability to prioritize work completion
Knowledge in the use of personal computers including database applications, Google applications, Microsoft Office Suite, e-mail, internet searching capability, and other related technology
Knowledge/experience of conflict resolution/de-escalation strategies
Proficiency with personal computers, including scheduling processes, word processing, and database software
Strong keyboarding skills
Two years successful secretarial experience or a combination of experience and formal secretarial training equivalent to two (2) years, including extensive knowledge of current technology
High school diploma or equivalent
Skill tests in the area of keyboarding skills will be used to consider candidates
Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)
Experience working in a school setting working directly with students who are considered "at-risk"
Experience using Munis or similar employee database applications, Microsoft Office Suite, Google applications, email, and other related technology
Successful experience building and maintaining a master schedule
Training in the use of Infinite Campus, or similar student data information system

Nice To Haves

Native-like fluency in Spanish and English preferred

Responsibilities

Manage and support Substitute Teachers, Substitute Special Education Assistants, etc.
Assist with the coordination of substitutes in the mornings
Maintain payroll exception form for class coverage
Assist students on a daily basis with day-to-day needs, questions, and concerns in a fast-paced environment
Assist staff, volunteers and parents with various questions and concerns
Support staff and family communication
Maintain class size records, class lists and student attendance records, including tardiness
Processes memos, letters, reports, and correspondence
Assist with management of the expulsion process, establishing meeting dates, communication with teachers, off-campus teachers, and central district staff
Maintain Assistant Principals' calendar of appointments and meetings
Create and manage student behavioral files as needed
Distribute and maintain records for Metro Bus passes
Assist Assistant Principals and Student Services with the planning and execution of conferences and back to school night
Assist administrative team with other events (i.e., registration, homecoming and graduation)
Process student fees
Assist Assistant Principal with school clubs: events, meetings, rosters, fundraisers, etc.
Process student volunteer hours and produce Service E awards for ceremony
Assist truancy team
Assist with master scheduling
Assist with social media posts
Assist with running electronic sign
Maintain school bulletin boards
Send messages to families using Messenger (e.g., Auto Dialer)
Provide information for the monthly newsletter
Related duties as assigned