Administrative Business Partner to the Chief Product & Technology Officer

Fora•New York, NY

9d•$100,000 - $140,000•Hybrid

About The Position

Fora is seeking an exceptional Administrative Business Partner to directly support the Chief Product & Technology Officer (CPTO), a co-founder leading Product, Engineering, Design, and Product Operations. This role is crucial for the CPTO's daily operations, involving high-volume email management, complex scheduling for both work and personal calendars, travel arrangements, conference preparation, and cross-executive coordination to ensure key objectives are met. The position requires close collaboration with the CPTO's Chief of Staff, product and engineering leaders, and other senior executives and their staff. The ideal candidate views administrative work as a craft, is eager to grow within a fast-scaling company, anticipates needs, drives operational excellence, and communicates effectively with all stakeholders. Empathy and hospitality are paramount, ensuring everyone feels well-supported. This role acts as both a gatekeeper and an accelerator, protecting the CPTO's time while removing bottlenecks. The candidate should quickly grasp context, proactively identify needs, and apply calm judgment and discretion. Proficiency in modern AI tools for automation and workflow improvement is essential, aiming to build efficient systems rather than manually repeating tasks. This role is a strategic thought partner, enabling the CPTO to perform at their highest level.

Requirements

3-6 years of Administrative Business Partner (ABP) or Executive Assistant (EA) experience, including direct support of a senior executive (VP, C-level, or founder) at a high-growth startup or scaled tech company
Hands-on, daily use of AI tools (ChatGPT, Claude, Granola, Notion AI, or similar) in your current workflow — not just experimenting, but actually leveraging them to move faster
Exceptional written and verbal communication; you can adopt your principal's voice when needed and write something they'd be proud to send
Strong organizational instincts, with fluency in Google Workspace, Slack, Notion, and modern calendar/travel tooling
Sharp judgment under pressure, with a strong sense of what's urgent, what's important, and what can wait
Comfortable acting as an accountability partner to the CPTO, tactfully surfacing commitments, deadlines, and follow-ups when needed.
Deeply discreet and trustworthy; comfortable holding confidential information across product roadmaps, hiring, comp, and board matters
Bias toward action — you'd rather make a decision and adjust than wait for direction on things that don't need it
Meticulous attention to detail and a high bar for precision — typos, missed details, and dropped balls bother you, and you build systems so they don't happen
Warm, empathetic, and naturally hospitable — you make everyone you interact with feel well taken care of, whether they're a board member or a new hire
Low-ego and genuinely curious; you build great relationships across functions and seniority levels
Based in New York City and able to work in person 4 days/week from our Tribeca/FiDi office

Nice To Haves

Genuine interest in hospitality and travel
Prior experience supporting a Product, Engineering, or Technology leader

Responsibilities

Manage a high volume of email and correspondence on behalf of the CPTO — triaging, drafting, responding, and ensuring nothing falls through the cracks.
Own scheduling and calendar management across both work and personal calendars.
Build a deep understanding of the CPTO's priorities so you can optimize time, prioritize commitments, protect deep-work time, balance internal and external commitments, and un-block the team.
Coordinate travel planning, including multi-leg itineraries, partner visits, and offsite logistics.
Support the execution of internal and external meetings, conferences, and offsites, including logistics, briefing materials, attendee context, and pre- and post-event follow-ups.
Coordinate across executives and their teams — partnering closely with the Chief of Staff to the CPTO, product and engineering leaders, and other senior executives and their staff.
Use AI tools (ChatGPT, Claude, Granola, Notion AI, and others) to compress turnaround on briefings, summaries, drafts, research, and recurring workflows — and bring new tooling ideas to the table.
Draft, edit, and send communications on the CPTO's behalf — internal Slack messages, candidate outreach, partner emails, and board prep notes.
Develop a task management system that maintains visibility on competing tasks and deadlines across the CPTO's commitments, and quietly drive open items to closure.
Manage expenses, vendor relationships, and administrative workflows tied to the CPTO's office.
Handle highly sensitive information — personnel matters, financials, board materials, candidate pipelines — with absolute discretion.