Administrative Business Partner (Office Administrator)

PHARPOINT RESEARCH INC•Durham, NC

20h•Onsite

About The Position

The Administrative Business Partner (ABP) provides administrative support and performs departmental duties, projects, and tasks that support PharPoint teams. This in-office role oversees office operations and facilities, coordinates meetings and events, and supports business functions. The position handles sensitive and confidential information and may require travel to other PharPoint Research offices.

Requirements

Bachelor’s degree (B.A./B.S.) or equivalent; an equivalent combination of education and experience may be accepted as a substitute.
One year of experience in an administrative capacity, or an equivalent combination of education and experience.
Proficiency with MS Office, including Outlook, Excel, Word, and PowerPoint, as well as SharePoint and web conferencing.
Strong organizational and time-management skills, with a proactive approach to tasks and responsibilities.
Strong interpersonal, oral, and written communication skills.
Ability to read, write, speak, and understand English.
Valid driver’s license with no limitations on driving availability.
Ability to prioritize work under deadlines, manage time wisely, and respond to unexpected projects requiring a fast turnaround.

Responsibilities

Create and edit corporate presentations, reports, meeting materials, and other documents.
Manage multiple calendars.
Coordinate business travel and itineraries.
Coordinate meetings and audits, including preparing handouts.
Provide front desk coverage as required and help ensure clients, vendors, and guests comply with company policies, procedures, and guidelines.
Oversee office operations, including supplies, equipment, and facilities.
Coordinate and oversee office maintenance, repairs, cleanliness, and readiness; order and maintain breakroom supplies.
Plan meetings and events, including logistics, location preparation, food and beverage, and event coordination.
Create meeting agendas, transcribe meeting minutes, and distribute them.
Perform operational tasks related to billable and non-billable work.
Complete special projects administered by departments.
Coordinate and manage corporate events.
Contribute to a positive working environment and maintain positive relationships with staff and vendors.
Adhere to company confidentiality requirements and comply with corporate policies and industry guidelines.
Perform other related duties as assigned.