Administrative Business Partner

Wing•Palo Alto, CA

12h•$103,000 - $165,000•Hybrid

About The Position

Wing is looking for a highly organized and self-motivated Administrative Business Partner to join our Executive Leadership Support team. This role is hybrid based in Palo Alto or New York, expected to work onsite 2–3 days per week based on business needs. In this role, you’ll be at the heart of our business and activities, fostering operational efficiency, ruthless prioritization, connection, and effective communication. You will partner directly with our Executive Leadership Team, bringing exceptional attention-to-detail, strong judgment, resourcefulness, and proactivity to a fast-paced, high-growth environment where priorities are constantly shifting and evolving.

Requirements

6+ years of experience in direct executive support and project management for senior leadership (VP+) within a fast-paced technology or startup environment
Demonstrated experience serving as a project lead, guiding initiatives from initial conception to successful completion
Deep experience managing complex international and domestic scheduling and travel logistics
Expert-level proficiency in Google Workspace
Proven ability to handle highly sensitive, confidential information and nuanced situations with care, confidence, and sound judgment
Ability to thrive in a rapidly changing environment, navigating ambiguity with minimal guidance across a highly cross-functional organization
Exceptional ability to multitask, rapidly reprioritize tasks under pressure, and maintain a realistic balance among competing priorities
Excellent communication, coaching, and interpersonal skills, with the agility to adapt effectively to different leadership styles and partnership dynamics
A proactive mindset focused on optimizing operational processes and leveraging creative problem-solving as the business scales

Responsibilities

Execute a high volume of complex administrative tasks with flawless attention to detail, including proactive calendar management, end-to-end travel logistics, and meticulous expense management.
Lead and manage special projects from conception to completion as assigned by the executive.
Coordinate executive meetings by owning agenda preparation, material distribution, logistics, tracking action items, and ensuring post-meeting accountability.
Plan and execute high-impact executive team offsites across multiple global regions, managing end-to-end budgeting and logistics (requiring occasional travel).
Model efficient daily operations by proactively identifying process bottlenecks and introducing new strategies to improve team velocity.
Partner closely with the broader A/EBP cohort to ensure seamless execution of recurring domestic and international meetings, events, and strategic projects.
Anchor and optimize the onboarding experience for new leadership reporting to your executive.
Manage high-stakes internal and external communications with urgency and absolute discretion across all stakeholders.