Administrative Bookkeeper

DP Gayatri•Plymouth, MN

3d•Hybrid

About The Position

DP Gayatri is a Minneapolis-area industrial holding company with operating businesses in engineering, manufacturing and automation, including an early-stage startup. The Role: Own accounts payable, accounts receivable, reconciliations, and data entry for several companies in QuickBooks Enterprise, and back up our corporate bookkeeper. Independent role: you manage your own priorities and split time between the Plymouth and Anoka sites. Flexible to either a contractor, part-time, or full-time arrangement, the exact structure will be discussed with the employer based on your availability and preferences. Access to payroll, compensation, and confidential financial information across multiple companies; all of it stays strictly confidential, inside and outside the organization, including between companies. Prepares transactions for approval only, no authority to release funds, sign checks, or initiate transfers; new vendors and payment changes require management approval, and reconciliations are reviewed monthly by management.

Requirements

2+ years of bookkeeping, including AP/AR and monthly bank and credit card reconciliations.
QuickBooks experience; QuickBooks Enterprise and multi-company experience strongly preferred.
Quick to learn new systems, organized and self-directed.
Proven discretion with payroll, compensation and financial data.
Willing to sign a confidentiality agreement and complete a background check.
Reliable transportation for travel to Anoka, MN once or twice a week; mileage reimbursed at the IRS rate.

Nice To Haves

Manufacturing or engineering environment experience, startup support, office administration, or purchasing/HR onboarding experience would be a plus, but none of these are required.

Responsibilities

Process AP for multiple companies: enter bills, match to POs and receiving, schedule payments for approval.
Process AR: invoice customers, apply payments, track aging, follow up on past-due accounts.
Reconcile bank and credit card accounts monthly for each company; code card transactions and collect receipts.
Keep vendor and customer records accurate and each company's books separate; produce weekly AP and AR aging reports.
Back up the corporate bookkeeper, including preparing payroll for review and approval.
Support setup and administration of new company books under direction.
Facility administration: filing, documents, supplies, mail and deposits.
Coordinate purchasing as directed by each company's general manager.
Prepare new-hire onboarding paperwork and maintain personnel records.