Administrative & Billing Specialist

Florida East Coast Railway•Jacksonville, FL

1d•Onsite

About The Position

Florida East Coast Railway operates 351 miles of mainline track along the east coast of Florida with direct rail access to South Florida's ports. FECR also serves five intermodal terminals and provides full service drayage for our customers, with connections to two Class One Railroads in Jacksonville. The Real Estate Department is responsible for managing the railroad land assets, property rights, and real estate related revenue such as utility crossing permitting, Billboard and Cell tower leases, etc., while supporting railroad operations, safety, and growth. This position is for billing, administrative and special project support for FEC ROW Real Estate department

Requirements

High School Diploma or equivalent
Minimum of 5 years of administrative and billing experience
Valid driver’s license and reliable means of transportation
Strong communication skills, both written and verbal, with attention to detail and accuracy
Proficient in Microsoft Office Suite (Outlook, Excel, Word, Adobe, PowerPoint)
Ability to work independently as well as a part of a team
Strong critical thinking, problem solving and organizational skills
Ability to manage multiple tasks with competing priorities and work with interruptions
Be punctual and reliable

Nice To Haves

Bachelor’s degree from an accredited institution
Experience using Microsoft office suite
Good written and verbal communication skills
Possess critical thinking, problem solving and organizational skills
Ability to organize and prioritize multiple tasks, maintain records, and to work with interruptions
Willing to learn new duties as required
Outstanding interpersonal skills, ability to interface effectively across all levels and departments within the organization
Flexibility and adaptability, ability to work in a dynamic business environment with a strong sense of urgency
Must have the ability to manage multiple tasks and competing priorities

Responsibilities

Process and Manage Department Billing – end -to end billing cycle.
Responsible for auditing/reconciling monthly billing data and resolving discrepancies to ensure accurate and timely billing. This includes creating and sending invoices
Annual property tax reimbursement billing
Field department inquiries
Maintain systems and Records: Keep tenant records current in JD Edwards
Onboard new applications
Process ROE’s
Prepare and update department documents, spreadsheets, and reports.
Process code enforcement violations
Oversee insurance compliance
Scanning and filing
Manage inbound and outbound department mail
Manage department off-site storage and onsite file room
Support the Director and Real estate team as needed
Meeting scheduling
Special projects as assigned
Adaptability - Be willing to learn new duties as required
Work with tenants/Licensees and accounting on billing issues, application, and general account updates