Administrative/Billing Assistant

Black & Wadhams Pllc•Summerlin South, NV

1d•$40,000 - $52,000•Onsite

About The Position

Black & Graf, PLLC is a Las Vegas-based law firm known for responsive, business-minded legal counsel. We're looking for a polished, detail-driven Administrative/Billing Assistant to serve as the first point of contact for our clients and visitors while managing our billing cycle and supporting day-to-day office operations.

Requirements

1–3 years of experience in an administrative, front-office, or legal support role; law firm experience strongly preferred
Professional, polished, and welcoming presence for greeting clients and visitors in person and by phone
Excellent verbal and written communication skills, with the ability to interact professionally with clients, attorneys, and staff in person, by phone, and by email.
Experience with multi-line phone systems and general office equipment
Prior billing or bookkeeping experience; working knowledge of legal practice management/billing software (CosmoLex experience a plus)
Intermediate to advanced proficiency in Microsoft Excel, Microsoft Word, and Adobe Pro
Strong attention to detail and ability to manage deadlines across front-desk, billing, and administrative priorities
Ability to work independently with minimal supervision while collaborating with the billing and operations team
High school diploma required

Nice To Haves

Notary certification, or willingness to obtain, preferred
associate's or bachelor's degree in accounting, business, or a related field preferred

Responsibilities

Serve as the firm's first point of contact at the front desk
Answer, screen, and direct incoming calls on the firm's multi-line phone system; take and route messages
Check the firm calendar to prepare conference rooms for client visits; book conference rooms as requested
Sort and distribute incoming mail to the appropriate legal assistant or attorney
Route client payments to the billing manager; correctly distinguish trust account payments (e.g., retainers) from operating account payments applied to invoices
Log IT, phone, and copier/printer issues and maintenance requests, and coordinate with the appropriate vendor
Prepare, review, and process monthly pre-bills and final client invoices; edit per attorney instruction and distribute by email or mail per client preference
Enter client costs into appropriate matters (research platforms, court filing fees, postage, delivery/courier charges)
Upload new matters into Papercut bi-weekly
Prepare, scan, and copy documents, correspondence, and other client/matter materials
Maintain closed files for storage and destruction in accordance with the firm's retention policy
Maintain office, kitchen, and paper/toner/ink supply inventory; place orders and restock as needed
Provide general administrative support: data entry, proofreading, and recordkeeping
Maintain and manage the Firm Birthday list, including tracking dates and coordinating birthday and office celebrations
Maintain and manage the Firm Directory, ensuring attorney and staff contact information stays current and accurate
Maintain the firm's networking and events calendar; send monthly reminders to attorneys of upcoming events
Keep a log of attorney interest and attendance at events
Perform notary services
Other duties as assigned