Legal Billing & Administrative Assistant

Zacks & Freedman, PC • San Francisco, CA

5d • Onsite

About The Position

Join an award-winning Bay Area law firm where your work directly supports our attorneys, clients, and financial operations. Zacks, Freedman & Chernev, PC is seeking a highly organized Legal Billing Assistant who enjoys working with numbers, solving problems, and keeping processes running smoothly. If you're someone who catches details others miss, enjoys administrative work with an accounting focus, and wants to build a long-term career with opportunities for advancement, we'd love to meet you. Every day brings a variety of responsibilities, making this an excellent role for someone who enjoys both accounting and office administration.

Requirements

• 2+ years of experience in administrative support, billing, bookkeeping, accounting, or office administration
• Strong attention to detail
• Excellent organizational skills
• Experience with Microsoft Outlook, Word, and Excel
• Strong written and verbal communication skills
• The ability to manage confidential information professionally

Nice To Haves

• Law firm experience
• Legal billing experience
• Tabs3 or other legal billing software
• Accounts receivable experience
• Trust accounting experience

Responsibilities

• Processing client payments and maintaining accurate financial records
• Entering client costs and expenses into our legal billing system
• Assisting with monthly billing and invoice preparation
• Supporting accounts receivable and payment tracking
• Opening and closing client matters
• Maintaining electronic records and client databases
• Preparing documents, scanning files, and managing correspondence
• Providing administrative support on special projects
• Assisting with reception coverage when needed

Benefits

• Competitive compensation
• Comprehensive benefits package
• 401(k) with employer contribution
• Paid vacation and holidays
• Professional development opportunities
• Stable, collaborative team environment
• Clear career growth into billing, accounting, and finance roles

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed