Administrative Asst-Secretary I

CATHOLIC CHARITIES OF LOS ANGELES INC • Los Angeles, CA

7d • Onsite

About The Position

The Esperanza Immigrant Rights Project, a program of Catholic Charities of Los Angeles, Inc., is a non-profit law firm dedicated to providing community education and legal representation to immigrants. The Administrative Asst-Secretary I role provides general administrative support for an office, its director, and staff members. This position assists office directors with the administrative aspects of specific programs and may supervise employees and/or volunteers. Esperanza has been serving immigrants and their families in Southern California for over 15 years.

Requirements

• High School education with two years of college preferred.
• Two to four years of related experience.
• Work independently without specific instructions.
• Write reports.
• Maintain accurate and orderly records.
• Operate standard office and word processing equipment as well as a computer.
• Understand and interpret Department and program policies and procedures.
• Communicate effectively in written and oral form.
• Develop and maintain effective working relationships.
• Analyze and evaluate information.
• Display sensitivity, tact, and responsiveness in various situations and needs.
• Maintain high level of confidentiality.
• Use independent judgment and initiative.
• Handle public contact and relations effectively.
• Plan short-range activities.
• Analyze and resolve problems.
• Organize and direct several activities.

Responsibilities

• Interacts with program directors to discuss relevant program activities, concerns and proposals that affect individual programs.
• Assembles data and information and prepares special and periodic reports.
• Implements program policies and procedures.
• Types, composes, and revises correspondence and memos.
• Manages the office, requisitions supplies, and supervises program files.
• Receives and responds to routine correspondence and memos.
• Answers and routes calls.
• Represents program directors in conferences and meetings.
• Answers and routes calls coming into Department.
• Relieves supervisor of administrative details.
• Displays sensitivity to the client population’s cultural and socioeconomic characteristics.
• Performs related duties as required.

Benefits

• Medical, Dental & Vision
• Life Insurance
• Retirement Plan to include 401a/employer contribution only and 403(b)
• Supplemental Insurance (life, Accident, disability insurance, etc.)
• Flexible Spending Account
• Health Care Spending Account Reimbursement accounts (HAS)
• Vacation days – 12 days per year
• Sick time – 10 days per year
• Short- and Long-Term Disability
• 13 holidays per year for regular f/t & p/t employees
• Public Service Loan Forgiveness
• Cell Phones for those working in Shelters or with Clients outside of the office
• Employee Recognition - Annual Staff Appreciation Day Event
• Free Parking

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree