Legal Asst./Secretary

Portage County Ohio•Ravenna, OH

1d•Onsite

About The Position

Incumbent is responsible for providing clerical, secretarial, administrative, and legal assistance support to the Public Defender/Director and staff. A successful candidate should also demonstrate the ability to think and work independently; communicate effectively; possess a dedicated work ethic; and be willing to accept the clerical and administrative responsibilities of a demanding criminal practice and caseload.

Requirements

Knowledge of Criminal Court rules and procedures
Knowledge of law office functions
Ability to communicate effectively, both orally and in writing
Knowledge of computers and related equipment
Ability to understand and follow detailed instructions
Ability to work with little supervision
High School Graduate or equivalent with emphasis on office education and procedure
Ability to type 40-50 words per minute
Working knowledge of computer software, including Windows ’07 and Microsoft Office
1-3 years secretarial experience or office related equivalent, preferably legal with experience in criminal law and procedure or post-secondary education at associate degree level in office education and procedure
Must also possess a valid Ohio driver’s license

Nice To Haves

Experience in criminal law and procedure

Responsibilities

Acting as a receptionist, answering and directing calls, and advising clients as to the status of their cases
Opening files on all new cases and logging information into the computer
Preparing pleadings and other documents for attorneys to review before filing with the Court
Documenting Court schedules from court notices for each attorney
Interviewing prospective client to determine indigent eligibility for representation
Reviewing the court schedule daily and notify attorneys on cases added to daily court schedule
Prepares a preliminary list for Friday and make sure attorneys have files
Preparing and sending on a timely basis all notices and letters to clients
Daily mail pickup and filings at the courthouse
File all entries and closed files in designated area