Administrative Asst IV - ADOP

TX-HHSC-DSHS-DFPS•Austin, TX

3d•$3,248 - $4,837•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! Under the supervision of the Assistant Director of Programs of the Austin State Supported Living Center, the Administrative Assistant performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. Maintains excellent communication with internal and external agencies, including State Office.

Requirements

Graduation from a standard high school or equivalent, plus 2 years’ experience working for senior level management in an administrative support position.
Attention to detail as demonstrated by completeness of the state application.
Experience in the use of standard office equipment (personal computer, printer, telephone, fax, copier).
Experience in the use of MS Word, Excel, & Outlook.
Knowledge of office practices and administrative procedures.
Skill in standard office equipment and software.
Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures.
Ability to communicate effectively, in person and over the phone.
Ability to type at least 60 words per minute.
Ability to maintain confidentiality.

Responsibilities

Maintains effective working relationships with internal and external customers.
Maintains filing, record-keeping, and records management systems.
Performs general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work.
Serves as the liaison between facility and Disability Rights of Texas Agency.
Responds to inquiries regarding rules, regulations, policies, and procedures.
Plans meetings, conferences, and seminars.
Participates in the planning and execution of an agency program.
Works closely with the Assistant Director of Programs and Human Rights Office regarding Level of Supervision Committee
Assists in the development of administrative or technical assistance policies and procedures.
Answers phone calls, routing incoming calls, taking messages, greeting visitors, and directing visitors to the appropriate staff.
May research, compose, design, or edit agency publications such as brochures, forms, and manuals.
Ability to compile and edit data for charts, graphs, and databases, and prepares summaries or reports.
May develop training materials.
Serves as back up to the Director and Assistant Director of Administration’s Administrative Assistants, and provides assistance as needed to the Director of Residential Services.
Manages and maintains schedule and travel arrangements for Assistant Director of Programs.
May train others.
Performs related work as assigned.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.