Admin Asst I

TX-HHSC-DSHS-DFPS•RICHMOND, TX

1d•$2,482 - $3,405•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! Performs clerical work. Work involves coordinating clerical activities such as compiling and tabulating data, checking documents for accuracy, handling and transporting documents and/or stock and inventory, and maintaining files. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Coordinates the receiving, storing, and issuing of files, materials, and supplies. Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone. Reviews, edits, and reconciles discrepancies in reports, purchase orders, correspondence, summaries, manuals, vouchers, journals, ledgers, requisitions, records, and other related forms. Recommends modification of forms or records. Opens, sorts, and distributes incoming mail, prepares mail-outs; processes outgoing mail, maintains and reviews records on postage, registered mail, and packages, and maintains and updates mail-tracking systems. Prepares documents for data entry and enters data into database. Delivers, picks up, or receives documents, supplies, equipment, or materials, checks for quantity and quality; or makes arrangements for repairs and services. Maintains office schedules and appointments. Arranges for scheduling, transfer, and display of surplus property and conduct physical inventory. Performs backup receptionist or telephone switchboard duties. Performs related work as assigned.

Requirements

Knowledge of food preparation methods, of food storage standards and sanitation regulations.
Skill in the operation and sanitizing of food service equipment.
Ability to prepare and serve food, to clean dining, serving, and food preparation areas according to facility/department standards, and to maintain accurate records.
Ability to speak and read English.
Ability to follow written and oral instructions.
Ability to use basic math used in cooking/preparation.
Ability to lift minimum of 40 pounds.
Ability to bend and reach, stand/walk on hard floors for extended periods of time.
Ability to work in hot and/or cold conditions.
Ability to smell, taste, and see.
Ability to work harmoniously and productively with co-workers and residents.
Graduation from a standard senior high school or equivalent.

Responsibilities

Performs highly-complex (senior-level) clerical work.
Coordinates the receiving, storing, and issuing of files, materials, and supplies.
Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
Prepares documents for data entry and enters data into database.
Maintains office schedules and appointments.
Arranges for scheduling, transfer, and display of surplus property and conducts physical inventory.
Ability to work harmoniously and productively with co-workers and residents
Ability to follow written and oral instructions.
Performs backup receptionist or telephone switchboard duties.
Performs related work as assigned.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.