Plant Admin Asst

Refresco•Tampa, FL

1d•Onsite

About The Position

Refresco is the world's largest independent bottler for retailers and A-brands, with products distributed worldwide from production sites in Europe and North America. The company is solution-based, innovative, and seeks out challenges. This role is for a Plant Admin Assistant who will contribute to the company's vision of putting drinks on every table by supporting various administrative and operational functions within the plant.

Requirements

Knowledge of general accounting principles.
General math skills.
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
Strong analytical, problem-solving, and decision-making skills.
Excellent verbal, written, and listening abilities for effective interactions with both internal and external stakeholders.
High level of accuracy, attention to detail, and commitment to maintaining confidentiality.
Excellent data entry skills.
Effective organizational, stress and time management skills.
Ability to work independently or as a team member.
Full knowledge of how to write and receive PO’s.
Understanding of accounting structure in order to properly assign account coding.
Process vendor set-up requests.
Assist vendors with invoice inquiry.
Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags.
Ensures timely receipt.
Maintain detailed records of all invoices, payment status, and communication with vendors.
Process payroll and conduct daily attendance reviews for tracking purposes as required.
Ensure records are updated in the ERP system and support requests from the corporate office.
Identify and implement improvements in the accounts payable process to enhance accuracy and efficiency.
Maintains meeting minutes, manages the yearly calendar, and prepares presentations for meetings and town halls.
Organize monthly recognition programs, milestone celebrations, and appreciation events.
Assist with compliance documentation, training materials, and office organization.
Manage newsletters, employee suggestions, and team-building activities.
Coordinate charity drives, seasonal events, and safety awareness campaigns.
Streamline workflows, support audits, and enhance operational efficiency.
Prepare and distribute various plant reports, schedules, and performance metrics.
Maintain safety boards, display boards, and company dashboards.
Track downtime and operational performance records.
Oversee uniform program, including orders, audits, and returns.
Process invoices, expense reports, and payment reconciliations.
Assist with interview coordination and new hire onboarding including requests for supplies, badges, and uniforms.
Organize staff events, lunches, and engagement activities.
Manage mail services, shipping, and office supply inventory.
Oversee locker assignments, breakroom supplies, and vending operations.
Coordinate travel arrangements and related expense reporting.
Handle regulatory reporting and maintain required licenses and permits.
Ensure timely renewals for company vehicles and site certifications.

Nice To Haves

Associate degree or equivalent from a two-year college or technical school.
HRIS experience.
Experience with ERP systems (e.g., SAP, Oracle, or similar).

Responsibilities

Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and PPE requirements.
Adhere to food quality and food safety standards.
Scan, file, and organize documents into a database or SharePoint, and prepare files for storage.
Input data, update values in spreadsheets using Excel, and transfer data between PDF/Word and Excel with formula setup.
Review environmental reports, record critical information, download, edit, and consolidate report data.
Conduct research on various topics as needed.
Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
Process vendor set-up requests.
Assist vendors with invoice inquiry.
Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags.
Ensures timely receipt of purchase orders.
Maintain detailed records of all invoices, payment status, and communication with vendors.
Process payroll and conduct daily attendance reviews for tracking purposes.
Ensure records are updated in the ERP system and support requests from the corporate office.
Identify and implement improvements in the accounts payable process to enhance accuracy and efficiency.
Maintains meeting minutes, manages the yearly calendar, and prepares presentations for meetings and town halls.
Organize monthly recognition programs, milestone celebrations, and appreciation events.
Assist with compliance documentation, training materials, and office organization.
Manage newsletters, employee suggestions, and team-building activities.
Coordinate charity drives, seasonal events, and safety awareness campaigns.
Streamline workflows, support audits, and enhance operational efficiency.
Prepare and distribute various plant reports, schedules, and performance metrics.
Maintain safety boards, display boards, and company dashboards.
Track downtime and operational performance records.
Oversee uniform program, including orders, audits, and returns.
Process invoices, expense reports, and payment reconciliations.
Assist with interview coordination and new hire onboarding including requests for supplies, badges, and uniforms.
Organize staff events, lunches, and engagement activities.
Manage mail services, shipping, and office supply inventory.
Oversee locker assignments, breakroom supplies, and vending operations.
Coordinate travel arrangements and related expense reporting.
Handle regulatory reporting and maintain required licenses and permits.
Ensure timely renewals for company vehicles and site certifications.