Administrative Associate, Baylor Center for Disability and Flourishing

Baylor University•Waco, TX

10d

About The Position

Baylor University is seeking an Administrative Associate in the Baylor Center for Disability and Flourishing. The role provides essential administrative and office operations support to help ensure the Center operates smoothly, welcomingly, and efficiently. Reporting to the Director of Operations, the Associate manages front-office coordination, purchasing and records, event and travel logistics, internal communications, and daily administrative support for Center staff and selected projects. The position is currently funded through December 2028, with continuation expected beyond that date contingent on future funding. Applicants must be currently authorized to work in the United States on a full-time basis. The Baylor Center for Disability and Flourishing advances research, training, outreach, and clinical services to promote the flourishing of people with disabilities, their families, and communities. Through projects, partnerships, clinics, and events, the Center works to help schools, churches, and communities foster belonging and support the full participation of people with disabilities.

Requirements

Bachelor’s degree.
Two years of relevant work experience.
Administrative skills.
Project management skills.
Relationship-building skills.
Adaptability.
Process-improvement skills.
Current authorization to work in the United States on a full-time basis.

Nice To Haves

Three years of relevant work experience.

Responsibilities

Serve as the primary administrative contact for the Center’s office, welcome visitors, respond to inquiries, and coordinate general office operations.
Maintain office organization, shared calendars, and scheduling systems to support staff and program activities.
Assist with purchasing requests, reimbursements, and expense documentation in accordance with university policies.
Maintain administrative records and documentation related to purchasing, contracts, and operational activities.
Coordinate logistics for selected Center events, meetings, and gatherings, including scheduling, space reservations, materials preparation, and hospitality.
Assist with travel arrangements and documentation for Center staff and visiting partners.
Assist with preparing and distributing internal communications, meeting agendas, and materials.
Help maintain shared documents, files, and communication systems to support collaboration across the Center.
Provide administrative assistance for projects, programs, and research initiatives as needed.
Support coordination with campus offices and external partners to ensure compliance with university procedures.
Perform other duties as assigned to support Baylor’s mission.
Comply with university policies.
Maintain regular and punctual attendance.