Administrative Associate, Baylor Center for Disability and Flourishing

Baylor University•Waco, TX

10d

About The Position

Baylor University is seeking an Administrative Associate for the Baylor Center for Disability and Flourishing. The position provides administrative and office operations support to help ensure the Center functions smoothly, efficiently, and welcomingly. Reporting to the Director of Operations, the role coordinates the front office and supports purchasing and records, event and travel logistics, internal communications, Center staff, and selected projects. The Center advances research, training, outreach, and clinical services that promote the flourishing of people with disabilities, their families, and communities. Its work includes projects, partnerships, clinics, and events intended to help schools, churches, and communities foster belonging and support the full participation of people with disabilities. The position is currently funded through December 2028, with continuation beyond that date expected but contingent on future funding. Applicants must be currently authorized to work in the United States on a full-time basis.

Requirements

Bachelor's degree and two years of relevant work experience; a combination of education and experience may be considered in lieu of one another.
Administrative skills.
Project management skills.
Relationship-building skills.
Adaptability.
Process-improvement skills.
Currently authorized to work in the United States on a full-time basis.

Nice To Haves

Three years of relevant work experience.

Responsibilities

Serve as the primary administrative contact for the Center, welcoming visitors, responding to inquiries, and coordinating general office operations.
Maintain office organization, shared calendars, and scheduling systems for staff and program activities.
Assist with purchasing requests, reimbursements, and expense documentation in accordance with university policies.
Maintain administrative records and documentation related to purchasing, contracts, and operational activities.
Coordinate logistics for selected Center events, meetings, and gatherings, including scheduling, space reservations, materials preparation, and hospitality.
Assist with travel arrangements and documentation for Center staff and visiting partners.
Assist with preparing and distributing internal communications, meeting agendas, and materials.
Maintain shared documents, files, and communication systems to support collaboration across the Center.
Provide administrative assistance for projects, programs, and research initiatives as needed.
Support coordination with campus offices and external partners to ensure compliance with university procedures.
Perform other duties as assigned to support Baylor’s mission.
Comply with university policies.
Maintain regular and punctual attendance.